The Billing Coordinator will be responsible for preparing, processing, and managing invoices, ensuring accuracy and timeliness in billing operations. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal departments and clients to resolve billing discrepancies.
ResponsibilitiesPrepare pro formas, invoices, credit, and debit memos in multiple systems.Distribute invoices to clients and resolve invoice presentment issues.Post invoices in client outside AP portals.Review contracts, agreements, and financial documents to ensure accurate billing.Review client aging to ensure payments are up to date and review opportunities to ensure all billing requirements before approving system sales opportunities for shipping.Investigate and resolve billing discrepancies or disputes and RMA’s in a timely manner.Work collaboratively with manager and team to resolve system importing errors.Collaborate with the finance and sales teams to ensure correct pricing, terms, and conditions.Maintain accurate billing records and update client information as needed.Receive, review, verify the accuracy, and post state tax exemption forms; respond and work with internal and external clients to resolve related issues.Stay up to date with industry billing and compliance requirements.Provide excellent customer service by responding to billing inquiries professionally and efficiently.
Essential SkillsAt least 3 years of billing experience.Strong knowledge in pivot tables and v-lookups.Proven experience in non-medical billing, accounts receivable, or a related financial role.Proficiency in billing software, accounting systems, and Microsoft Office Suite (Excel, Word, Outlook).Strong numerical and analytical skills with attention to detail.Excellent communication and problem-solving abilities.Ability to multitask, prioritize workload, and meet deadlines in a high-growth, fast-paced environment.Familiarity with compliance standards and financial regulations.
Additional Skills & QualificationsHigh school diploma required, Associate’s degree in accounting, Finance, Business Administration, or a related field.Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.Knowledge of industry-specific billing practices (e.g., healthcare, legal, construction, etc.).Understanding of GAAP (Generally Accepted Accounting Principles).
Work Environment
Hours are from 8:30 AM to 5:30 PM, with an option to take a half-hour lunch and work from 9 AM to 5:30 PM. During month-end, work until 6:30 PM or until all items are billed. The position offers a hybrid schedule with work from home and in-office as needed. The company is looking to expand office space, which may lead to more hybrid or fully in-office schedules. The dress code is business casual in a smaller corporate office environment.
Job Type & Location
This is a Contract to Hire position based out of Tampa, Florida.
Pay and Benefits
The pay range for this position is $26.44 - $27.40/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Tampa,FL.
Application Deadline
This position is anticipated to close on Sep 26, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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