The Administrative Assistant operates a multiline telephone system to answer incoming calls and directs callers to appropriate personnel. Assists the Administration department in organizing company events, including the annual holiday party, summer picnic, and various dinners.

About OEC Group:
Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market. OEC Group provides our customers with import and export services, as well as door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance, and more.

Essential Duties and Responsibilities:Retrieves messages from the company voicemail and forwards them to the appropriate personnel.Communicates with office management on any requisitions and/or outstanding projects.Assists the Administration department in organizing company events, including the annual holiday party, summer picnic, and various dinners.Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations.Monitors inventory for all office supplies, including kitchenware, and orders supplies as needed.Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management.Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass, and desk name plate.Receives, sorts, and routes mail, and maintains and routes publications.Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary, and keeps them updated.Create delivery labels as required by different departments.Performs other clerical duties as needed, such as filing, photocopying, and collating.Access Badge control. Keep an updated file with the current stock and issue badges to employees.Billing and invoicing.Quotations for different services.Administrative support as required.
Perks & Benefits of OEC Group:Law benefitsAfter successfully completing a standard 90-day probationary period the employee is provided with the following benefits package. This includes:Medical InsuranceVacation days (on 1st anniversary, some days are assigned after probation period)Personal days (on 1st anniversary, some days are assigned after probation period)Floating Day.Performance review and opportunity for salary adjustment.Annual bonus is determined by overall performance.Monthly food vouchersInternal medical assistanceWellness ProgramWork Schedule:
Monday through Friday - 8:30am to 5:30pm

Qualifications:Proven work experience as a Receptionist, Front Office Representative, or administrative assistant.Proficiency in Microsoft Office SuiteHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceAdvanced English levelSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeAn associate’s degree and 1-3 years of related experience preferred.
OEC Group is an Equal Opportunity Employer.