Company description About Publicis Groupe Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others. About Publicis ReSources Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management. Overview Work closely with the Re:Sources Benefits Manager to manage all administration of the Publicis Groupe’s UK and Ireland employee benefit plans, to include, but not limited to: Pension, Private Medical Insurance, Childcare Voucher, Cycle Schemes, Life Assurance and Income Protection plans. Respond to benefit enquiries and complaints (to resolution). Ensure compliance with Groupe Policy and legislation. Fulfil all reporting requirements and utilising the benefits, HR and payroll systems. Maintain positive relationships with all internal and external customers. Work closely with the Re:Sources Benefits Manager, HR, Payroll, Finance and Treasury teams. Responsibilities AVIVA Plan – for Agencies not staged for Auto-Enrolment) Prepare emails to the employees informing them that they are joining the pension, info received in a report. Add new starters to the AVIVA website. Action any changes to future contribution levels. Prepare a report with leavers on to the website and add end date. Pass all leaver/changes to payroll with correct instructions. The submission file from payroll must be uploaded on to the AVIVA website each month. Any discrepancies must be resolved immediately. Manage and effectively investigate all queries (to resolution) from employees and AVIVA within the same pay period. Auto enrolment Assist with any auto enrolment or pension queries related to the pension AE communications sent out. Manage the input of pension data for all agencies Cycle to Work Responsibility for all administration Where invoices are raised for agencies ensure these are passed to the relevant Payment Team. Handle all queries and ensure they are resolved promptly. Ensure all changes are passed to payroll, on HR Admin log, HR database and save to efile. Childcare Vouchers (Edenred, ComputerShare) Manage all suppliers Responsibility for all administration and monthly payments of the schemes. Ensure all changes are passed to payroll, on HR Admin log, HR database and save to file. Handle any future legislation changes, communicate with agencies, and amend policies, procedures, communications, etc. Edenred: collate all actions for the month in the carry forward file, prepare .csv payment file taking account of the monthly changes, submit the order through the website, and ensure payment of vouchers is delivered to the employee by the Agency’s pay date. Set reminders in diary for this activity. ComputerShare (BBH): log onto website, ensure any BBH instructions are reflected on the order on the website, confirm the order, pass invoice to Finance and ensure all monthly changes are passed to payroll, on HR Admin log, HR database and saved to efile. Pass other agencies computershare reports to the various payroll and highlight any changes. Private Medical Plans Handle Member queries, and ensure ‘AVIVA Rules’ are being followed by the agencies and ensure payroll Assist during the annual renewal of the private medical. Update AVIVA – healthpoint membership Ensure payroll are updated accordingly Annual Medical Assessments Arrange payment for any Annual Medical assessments for senior hires. Make sure a PO is created and the invoices copies are sent over to the accounts payable team. Ensure that the Annual Medical Assessment for heads of department. Send an email to the employee explaining that this benefit is available to them and how they can apply. Denplan Insurance plan Ensure membership information is logged on P11d spreadsheet. Season Ticket Loans Approve and process through payroll any season ticket loan requests for Resources employees. Answer any queries from the agencies/employees regarding processing refunds or change of tickets. Manage the payment of all invoices for Resources only Responsible for renewing the annual open PO for the account. Approve and process through payroll any season ticket loan requests for Resources employees. Benefits Team Inbox Manage Replies in a timely manner Raise issues with the Benefits Manager Saved queries in the appropriate files for future reference Miscellaneous Undertake additional project work as and when required. Qualifications Strong language skills, English level B2/C1 Intermediate / advanced excel skills Analytical thinking and orientation to details Excellent communication and problem solving skills Very good time management and multi-tasking Ability to work independently as well as in a team setting Motivation to learn and grow within the field Good to have 1-2 years experience in SSC analytical position, but this is not a must Additional information Employment contract Modern office in a business district of Warsaw or Lublin Private medical care Cofinancing of the MultiSport card Cofinancing of leisure time Opportunity for professional development International cooperation Culture of dialogue and openness to initiative Friendly working atmosphere Work-life balance No dress code