Details **Open Date** 08/13/2025 **Requisition Number** PRN42794B **Job Title** Associate Registrar **Working Title** Associate Registrar **Job Grade** F **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, 8:00am – 5:00pm **VP Area** Academic Affairs **Department** 00296 - Registrar's Office **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $80,000 - $95,000 **Close Date** 09/11/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Associate Registrar serves as a key leader within the Office of the Registrar, playing a vital role in advancing the university’s mission through collaborative and strategic leadership, operational excellence, and a commitment to student success. This position is responsible for driving continuous improvement in business processes, ensuring compliance with institutional and regulatory standards, and delivering exceptional service to students, faculty, and staff. In addition to leadership within the Registrar’s Office, the Associate Registrar serves as a campus leader, partnering with academic and administrative units to enhance institutional effectiveness and improve the overall student experience. Through cross-functional collaboration, data-informed decision-making, and a focus on innovation, the Associate Registrar helps maintain the integrity of academic records and supports a seamless, student-centered experience across all areas of enrollment and academic administration. While typically aligned with a specific set of functional responsibilities, the Associate Registrar may be asked to assume responsibility of different or additional units within the Office of the University Registrar to most effectively support the needs of the office and the University and to continue to develop professionally to facilitate career progression. The Associate Registrar’s portfolio will currently include oversight of an Office of the Registrar unit responsible for academic progress: degree audit, graduation, transfer evaluation/articulation processes, National Collegiate Athletic Association ( NCAA ) certification. Successful candidates must be centered on student success; focused on achieving institutional goals; demonstrate an ability to create/refine systems, processes, and policies; have strong change management skills; lead and develop a team of professionals who carry out the aforementioned functions; create and maintain campus-wide partnerships with key stakeholders; possess thorough knowledge of, or ability to learn and comply with state, federal, and organizational policies. **Responsibilities** + Leads the efforts to hire, train, manage, and empower a team of professional staff who support degree audit, transfer articulation, and compliance functions ( NCAA , FERPA ). + Plans, organizes, and orchestrates operations of all affiliated division functions; interprets and applies federal and state mandated policies. + Maintains collaborative partnerships with campus stakeholders including, but not limited to, University of Utah Athletics, the Academic Advising Center, the Office of Financial Aid and Scholarships, and the Office of the Admissions. + Collaborates with campus partners to identify, evaluate, implement, and document operational and strategic needs as they relate to systems, process, and policy improvements. + Serves as primary or secondary certification and eligibility officer for NCAA certification. + Leads team efforts to establish and maintain effective domestic/international transfer evaluation and articulation processes; utilizes various software and computer systems to carry out transfer articulation/evaluation processes in a fast-paced environment; ensures transfer credit evaluation is consistent and accurate for students; collaborates with campus partners to evaluate and process transfer credit. + Assesses, implements, or fine-tune existing policies, procedures, or workflows related to degree audit, transfer articulation, and NCAA certification. + Participates in training, communications, task forces and committees internal to the university and among regional colleges/universities + Analyzes data to make informed decisions that drive operational change and contribute to students’ successful degree and credential attainment. + Ensures compliance with academic, regulatory, and accreditation policies and requirements to include FERPA . + Fulfills other related duties as assigned **Minimum Qualifications** Bachelor’s Degree in Business Management, Education, History, or a related area, or equivalency (one year of education can be substituted for two years of related work experience); five years of experience; and a working knowledge of Registrar functions; including but not limited to: student information systems, degree audit, veteran services, NCAA athletic certification, registration & records management, graduation certification, transcript & verification, class & event scheduling; and staff management, supervisory, critical thinking and problem solving skills required. Master’s Degree is preferred, has a working knowledge of the University of Utah, academic and student service areas, and University regulations, policies and procedures. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Department-Specific Qualifications:** + Demonstrated leadership, supervisory, management, and staff development skills related to professional staff supervision and success. + A proven track record of business process improvement and managing change. Possess a continuous business improvement mindset. + Demonstrated experience in the implementation and revision of systems and technology that support one or more of the functional areas within the unit. + Ability to understand and evaluate complex technical systems and issues to design for new and emerging processes. + Ability to interpret and comply with complex regulations and policies and to create business practices and influence policies and procedures in order to effectively support compliance. + Excellent organizational, analytical, and administrative skills are essential along with the ability to effectively communicate orally and in writing to various constituencies. + Must be able to work across institutional departments, demonstrate success in prior positions, and exhibit a proven commitment to student success and belonging. + Ability to devise, recommend, and implement innovative solutions to build capacity to serve these areas and affiliated stakeholders. + A strong understanding of current laws, regulations, and procedures related to academic record keeping is required. + Ability to collect, analyze, and report data that informs practices, university procedures, and policies that impact student success and use this data to inform strategies for improvement across all functional areas. + Must demonstrate the potential ability to perform the essential functions of the job. + Possess a thorough understanding of the policies and procedures established by FERPA . **Preferences** + Master’s degree in higher education, business administration, public policy, or equivalent. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.