Job Posting Title:

Associate Director of Operations and Strategy, Department of Pediatrics

----

Hiring Department:

Department of Pediatrics

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Jul 28, 2025

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

Purpose
To assist the Dell Medical School (DMS) Department of Pediatrics leadership on strategic initiatives and key project areas vital to the successful launch and ongoing operations of the department. Serve as administrative leader responsible for developing and actively managing operations, budget, finance and financial strategy for the Department and Senior Director

Responsibilities

Conduct quantitative and qualitative analyses across various elements of health care delivery, financing and outcomes reporting. Coordinate and executes plans for information/data gathering and analysis. Independently propose, conduct and execute quantitative and qualitative analyses using complex data sets with high degrees of sensitivity.

Under the direction of the Senior Director, manage business operations for Department of Pediatrics and operational initiatives, develop and maintain project plans, tracking progress to assist leadership with holding team members accountable for timelines and deliverables for successful completion of projects, ensuring stakeholders are appropriately appraised of progress and barriers.

Manage the day to day  administrative and academic operations of Department of Pediatrics including working closely with Dell Med Finance and HR on the annual budgeting process, creates finance variance reports, and manages faculty compensation plans as needed.

Develop strong working relationships with central support and leadership at the Medical School, health system and community partners.  Actively work to ensure department leadership is appraised of issues that have a significant impact to the department.

Oversee contracts related to education and research and ensure close integration of all mission areas with programmatic strategic objectives and Department of Pediatrics priorities. Also, leads procurement and contracting efforts for key enabling services and technologies.

Provide budget oversight for Principal Investigators in the Department. Manage Grant Administrative staff as they develop detailed financial reports, manage external funding source allocations and expectations, and manages ad hoc financial report requests.

Manage and supervise Department staff (Executive Assistants, faculty managers, program coordinators, and other administrative future hires, as well as, mentor and advise colleagues.

All other related  duties as assigned

All others duties as assigned

Required Qualifications
Bachelor’s degree with 7 or more years of experience at a management consulting firm, health care consulting firm, or health care delivery organization. At least 2 years of analysis or project management experience, with demonstrated project organization skills, including the ability to multi-task, balance priorities, set and manage timelines for deliverables. Background in health care delivery across hospital, private practice and/or academic settings. Deep familiarity with value-based health care delivery models and relevant metrics, including patient-reported outcome measures. Understanding of federal/state payment mechanisms for health care, including proposed changes and new payment models. Ability to establish and maintain relationships with key stakeholders. Understanding of clinical workflows and experience with performance improvement in clinical settings. Highly proficient in Microsoft Word, Excel, and PowerPoint, with the proven ability to produce professional documents in MS Power Point and develop complex Excel models. Excellent analytical skills, problem solving ability and strong critical thinking skills. Ability to work flexibly in a fast-paced environment.

Preferred Qualifications
Master's degree in Business Administration, Healthcare Administration, Public Health, Public Policy or other related field, and/or professional project management certification/training. Experience with change management in complex organizational settings. Ability to succeed in a fast-paced, demanding and fluid work environment. Proficiency in working in a diverse stakeholder landscape, balancing competing and sometimes conflicting interests. Proven ability to effectively work independently and as a member of a team. Ability to communicate conflicting deadlines and realistic estimations of completion. Strong customer service orientation: recognizes, understands, and meets needs of customers and partners at all levels of the organization.

Salary Range
$112,000 + depending on qualifications

Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.

Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.