Carnegie Mellon University is leading the way in life-changing education and world-changing research. From computer science to art, from public policy to the humanities, from engineering to business, the impact that Carnegie Mellon University makes on the world is remarkable. University Advancement (UA) supports Carnegie Mellon University’s vision of having a transformative impact on society by championing its mission, building relationships with its various constituencies, and securing critical private philanthropic support. As the division grows, we are searching for an Associate Director, Stewardship and Administration to join our team.

Reporting to the Senior Director, Donor Relations, the Associate Director for Stewardship and Administration will be responsible for creating, managing, and executing meaningful programs that enhance the experience of Carnegie Mellon supporters and provide critical information about the impact of their gifts to the university. In collaboration with University Advancement colleagues, gift officers, college partners, and divisional and university leadership, this position develops strategies for and manages the execution of donor relations programs, including fund administration, professorships, capital projects, and various initiatives such as stewardship and impact reporting, and other donor communications. In addition, this team member will play a key role in endowment reporting and scholarship and fellowship impact reporting. The Associate Director will join a high-performing team charged with strengthening relationships with CMU supporters and continually improving the experiences and communications we provide them.

Core responsibilities include:

Developing, managing and enhancing key donor relations and stewardship projects and processes for professorship administration and reporting, capital projects, and fund management.

Developing effective and coordinated donor communications, including impact reports and beneficiary updates.

Contributing to annual endowment reporting and impact reporting for scholarship and fellowship supporters.

Managing and tracking plaque and physical recognitions for the university, and partnering with vendors to produce such recognitions.

Ensuring professorship funds and gifts are properly administered and stewarded including fund setup, management and reporting; working with gift officers and business managers to provide information or investigate issues including spending/usage and beneficiary awarding.

Managing the collection of usage information and participating in auditing for all endowed funds; responsible for developing/enhancing the processes and technologies used to do so.

Designing and proposing new donor stewardship initiatives for a variety of donor constituents (e.g., professorship, endowment and capital donors) to include communication and other meaningful touchpoints.

Staying apprised of donor relations and stewardship best practices and industry trends, as well as relevant data pertaining to donor behavior/preferences in general and at CMU.

Identifying, proposing, and managing projects designed to improve processes and efficiency.

Serving as a liaison and resource to departments and colleagues both within and outside of University Advancement, and to vendors external to the university.

Other duties as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Exceptional writing, project management and collaboration skills.

Proficiency with Microsoft Office products, with emphasis on Word and Excel.

Ability to meet tight deadlines.

Understanding of best practices, strategies and metrics for donor relations and stewardship.

Excellent ability to interact and collaborate effectively within the University Advancement division, as well as with other members of the campus community.

Ability to contribute in a high-performing team environment.

Ability to multi-task and prioritize.

Qualifications:

Bachelor’s degree required; master’s degree preferred.

5-7 years of experience in donor relations and/or development (higher education experience preferred; supervisory or team leader experience preferred).

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

Successful completion of a pre-employment background check

Additional Information:

Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.  Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

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Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

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