JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Duties & responsibilities

A high degree of independence is required on a day to day basis 

Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate 

Primary duties and responsibilities include the following: 

Liase with internal and external parties to obtain appropriate lease documentation 

Manage document workflow to ensure team responsibilities are completed in a timely manner 

Generate monthly reporting package for client which includes critical date and portfolio summary reporting 

Complete an audit of works completed by JLL's Lease Administration teams 

Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system 

Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner 

Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing 

Obtain and review landlord invoices to ensure adherence to lease requirements 

Generate Accounts Payable reporting and prepare invoices for payment 

Perform Accounts Receivable reporting 

Generate Accounts Receivable reporting and communicate with client on outstanding payments 

Complete all duties with a focus on cost avoidance for our clients 

Obtain, track and report on Insurance and Security deposit matters (where applicable) 

Communicate with clients, landlords and tenants when required 

Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies 

Prepare monthly client invoices  (where applicable) 

Generate client aging reporting and liase with clients to ensure fee collection (where applicable) 

Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks 

Training of new staff members when required 

BEST PRACTICES 

Develop and maintain a library of best practice policies and procedures relating to lease administration (where required and in consultation with the Operations Manager – Lease Administration); 

Develop and maintain standard checklists, templates, work flows and documentation for use for each client (where required and in consultation with the Operations Manager – Lease Administration);

Location:

Scheduled Weekly Hours:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.