Job Description

Associate I , Administrative Services

Overview:

The Associate, Administrative services will be responsible to ensure smooth day-to-day operations by managing various administrative tasks, supporting BU staff, and facilitating communication and coordination within the unit and CFT.

Key responsibilities:

Vendor creation processes for all types of PO & NON-PO VENDORS to ensure timely and compliant vendor on-boarding

 Handling Pre & post event Documentation & logistic for Oncology events including 3rd Party, ISP, INTERNATIONAL events, Media, MCM and C2C while also supporting for HCP meetings

 Ensure all requirements for speaker status, Go Verify, due diligence, and DCR compliance are met prior to events, supporting seamless execution and regulatory adherence

Supporting our events including RISE and cycle/business meeting events, ensuring smooth coordination & execution

BU compliance SPOC for supporting & reviewing event creation, submission & closure processes utilizing Veeva (Salesforce) to ensure accuracy & compliance.

BU SPOC for timely submission of the monthly CCC slides post coordination and internal team approval

Ensuring proper audit documentation prior to payment processing to ensure adherence to compliance standards

Process payments through PRH in Veeva & PPR in comet

Raise Purchase Orders (POs) & submission of invoices to facilitate smooth financial operations

Allocations of budget on an event-wise basis in Veeva

Manage finance-related tasks such as monthly provision tracking to maintain budget accuracy, track monthly Promotional Expenses for the BU

Track and maintain databases from a MCAAS Audit perspective to support accurate reporting and monitoring

Leading Self-audit with Marketing team prior to audit

Raising Request to global procurement for legal documentation with new & existing vendor (Agreements)

Provide secretarial support including calendar management, travel bookings, and expense tracking for the Oncology Business Unit Head

Maintain various trackers and databases to support team operations and facilitate efficient workflow

Creating and maintaining Discount Approval Forms (DAF) for various private and government accounts

Processing and collecting data and documents for Tender Submissions by coordinating with Legal, Finance and other functions.

Job Requirements:

Prior experience in administrative support or office management

Strong organizational and multitasking skills with attention to detail.

Excellent verbal and written communication skills.

Ability to work independently and as part of a team.

Problem-solving attitude and ability to prioritize tasks effectively.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Required Skills:

Administrative Organization, Analytical Problem Solving, Clinical Research, Communication, Data Analytics, Database Management, Data Entry, Data Visualization, Document Management, Email Administration, Email Management, Health Economics, Mail Correspondence, Management Process, Office Applications, Process Improvements, Project Management, Reporting and Analysis, Task Coordination, Technical Support, Technical Training, Workload Prioritization

 Preferred Skills:

Job Posting End Date:

08/7/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R358380