Assistant to the Head of School Reach Academy 115 Ash Street Buffalo , NY 14204 Certified - Area - Administrative Job Number 3300052015 Start Date Open Date 07/01/2025 Closing Date 07/18/2025 Job Description Under the supervision of the Head of School provides support to the Head of School in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Head of School; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities. Required Knowledge of: + Perform a variety of clerical and secretarial duties to relieve the Head of School of administrative and clerical detail. + Learn school organization, operations, policies and objectives; + Interpret, apply and explain laws, codes, rules, regulations, policies and procedures; + Maintain a variety of records, logs and files; + Understand and carry out oral and written instructions; + Compose correspondence and written materials independently or from oral instructions; + Establish and maintain cooperative and effective working relationships with others; + Serve as liaison between administrators, faculty, staff, students, parents and the public; + Meet schedules and timelines; + Complete work with many interruptions; + Work independently with little direction; + Work confidentially with discretion Essential Duties and Responsibilities + Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Head of School; + Coordinates and organizes office activities and coordinates flow of communications and information for the Head of School; + Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate; + Compiles information and prepares and maintains a variety of records and reports related to assigned activities. + Inputs a variety of information into an assigned system; assures accuracy of input and output data; + Maintains confidentiality of various aspects of school operation including sensitive and personal information; + Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence; + Assist in planning, organizing and setting up for schoolwide and staff events; + Provides training and work direction to assigned office personnel, organizes and expedites the work flow of the school site and offers guidance and direction to other school personnel as needed; + Updates absence and timesheet information for assigned personnel; + Serves as a major program information resource person and liaison between buildings and departments; disseminates accurate and timely information and direction to students, parents, staff and visitors; + Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns; + Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school; types and composes a variety of materials from verbal or written instruction; + Attends and participates in assigned meetings and trainings; prepares minutes from notes as required; + Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use; + Other tasks as assigned by the Head of School Qualifications/Education and/or Experience + Bachelor's Degree required; Master's Degree Preferred. + Previous Administrative Experience required; + Fluent in multiple languages preferred; + Able to work a twelve month position. Salary $50,000 -$60,000 Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/app\_login?COMPANY\_ID=00005387) for this job posting. Job Attachment View Attachment Salary: From 50000.00 Salary: To 60000.00 Salary Competitive Y Position Status Full time Start Date 07/01/2025 Contact Person's Name Amie Caster Contact Person's Title Director of Operations Contact Person's Phone 7162481485 Contact Person's Email acaster@reachacademycharter.org