Assistant Manager FT Job Details Job Location Randall Site 21 - Wading River, NY Salary Range $21.50 - $23.03 Hourly Description IRA/ICF Assistant Residential Manager Under the direct supervision of the IRA/ICF Manager, the Assistant Residential Manager will oversee and maintain successful operation of the Individualized Residential Alternative/Intensive Care Facility serving Individuals with Developmental Disabilities. The Assistant Residential Manager is expected to carry out responsibilities with the utmost professionalism, forward-thinking, and a positive role-model. Duties would include but are not limited to: + Demonstrate ability to problem solve, multi-task, and conduct research to resolve program concerns in a timely manner + Flexible schedule with availability to deploy to the site, as needed. + Exhibit effectiveness in handling crisis situations, deploying resources, and communicating effectively to required parties. + Provide training, direction, and supervision to full time, part time, or on-call Direct Support professionals assigned to the program. Maintain meticulous records to track attendance, compliance and outcomes; Maintains own training compliance + Coordinates all services for Individuals- including linkages to day treatment, medical, psychiatric, financial, etc. considering the Individuals’ choice + Thoroughly ensures the program is prepared for External DQI Audits; Conducts regular self-audits of records to identify areas of concern + Oversees and implements agency medication protocols; Works collaboratively with the Direct Support Professionals and the RN/LPN to ensure OPWDD Medication protocols are followed by staff + Works Cooperatively with the Residential manager to conducts MANDATORY staff meetings at least once per month- preparing a thorough, professional agenda; Maintains minutes of staff meetings as well as a sign-in sheet; Attends monthly Managers’ meeting- showing up timely and prepared to present on Program updates + Develop specific Residential Habilitation Plans/LRO/SRO for the individuals, works in conjunction with the Case Manager/QIDP to conduct reviews every six months as required- and invites all parties the Individual deems necessary to partake in their Life Plan/CFA; Maintains active target dates on the Residential Habilitation Plan/LRO/SRO necessary for service delivery + Coordinates the implementation of Residential Habilitation Goals LRO/SRO, including staff assignments for goal-related activities, data collection, progress notes, billing requirements. + Works collaboratively with clinical department (BIS) to complete/oversee ABC sheets, other behavioral tracking mechanisms making certain that Behavior Plans are successfully implemented; Maintain records and submit according to program due dates. + Utilize Precision Care for all documentation; create monthly summaries based on progress notes; Identify areas of concern and appropriately address with assigned team member + Assist with the management of staff schedules, required trainings and staff onboarding process + Participates in the admission/discharge process, including trial visits, and 30-day discharge Follow up report. + Confidently Represent agency to other service providers and community groups. + Oversees the cooking needs with healthy menu planning, food shopping/ordering, and meal preparation, incorporating the dietary needs of the individuals. Review the weekly Menu, making any needed changes. + Submit Weekly Food ledgers/receipts and Monthly Recreational receipts, van logs/receipts, etc. + Maintain documentation of annual/bi-annual medical appointments (i.e. physical /PPD/Psychiatric/Psychosocial) + Accompany residents on medical appointments utilizing agency vehicle; Assign to Residential staff where possible. + Commitment to professional development + Ability to exercise sound judgement always + Ability to keep up with a multitude of emails via Microsoft Outlook; Perform other duties via Microsoft Suites (Excel, Word, Teams) + Effectively manage time, organize workspace, demonstrate proactive planning/prioritize to accomplish responsibilities + Ensuring organization of monthly recreation activities to promote independence, wellness and community integration + Establish and maintain professional, interpersonal relationships; Develop constructive and cooperative working relationships. + Efficiently handle complaints, settle disputes, resolving grievances, conflicts, and offer mediation of staff and individuals