POSITION SUMMARY  

The Assistant Facilities Manager (AFM) will assist the Property Operations in meeting Eden’s mission of maintaining high quality, well-maintained properties throughout its portfolio. Ensures the best use of all its maintenance staff, tools, equipment, systems and resources. Oversee and maintain effective, efficient, and professional management of all Eden properties. Provides the best service possible to its clients (property supervisors, managers, residents, owners and investors) in a way which maximizes profits and meets annual budget projections.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responds to and consults with Property Supervisors when the need for major repairs or costly non-routine maintenance arises at a property. Knows the specialized skills and talents of Eden’s maintenance staff. Manages Capital Projects at assigned properties. Supervises major repairs done by Eden’s maintenance staff; consults with outside resources when necessary to assure compliance with industry standards. Assesses current procedures and policies for annual inspections and maintenance. Assists Property Managers in drafting scopes of work and preparing budgets for capital improvement and/or maintenance projects. As appropriate, solicits and reviews bid packages in conjunction with Property Management to assure comparable proposals. Monitors work in process to ensure conformance to contract, blueprints, specifications and company standards, schedule, workmanship and signs off on completion of all projects. Coordinates communications between Property Management personnel and others to keep everyone informed of project status. Maintains company standards, policies and procedures for maintenance, including those regarding work procedures, annual inspections, scheduling, record-keeping, and reporting, shop inventory, shop organization, and standard costs.       Maintains company standards for long-term capital improvement plans, preventative maintenance, and emergency preparedness plans. Develops and maintains vendor lists and helps evaluate contractors and vendors for future project selection. Maintains standard contracts or contract provisions to assist site staff in proper contracting. Assists staff in assessing maintenance-related problems. In conjunction with EDEN-U, develops training plans for maintenance technicians. Provides on the job training and educational opportunities for maintenance and janitorial staff. Responds to emergency on-call system, as needed, for extenuating circumstances. Disseminates ideas for saving costs or improving quality. Attends site inspections and ensures that maintenance findings are corrected within established timelines. Ensures proper update and maintenance of Safety Data Sheets (SDS) by property staff. Ensures that safety precautions, procedures, and proper PPE are undertaken and followed by site staff. Assist in reviewing property’s PNAs and render feedback to Asset Management regarding immediate and deferred needs. Attend, as necessary, milestone meetings for new and acquired properties. Provide feedback to the Development team with regards to necessary landscape, exterior, common area designs in order to mitigate costly repairs. Actively participate in our culture of inclusivity.