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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Assistant Facilities Manager

Principal Accountabilities

Overall responsibility of Integrated Facilities Service delivery at site

Manage all soft & hard services and facilities management services, including events support and food & beverage services

Delivery of services in accordance with the service agreement and service levels

Duties & Responsibilities

Responsible for facilities operation

Establish Facility Service Management procedures for soft services and roll out to site staff, mainly Cleaning, Tea Ladies, Mailroom, Landscape, Pest Control, Security Services, Food & Beverage Services, Events & M&E

Monitor procedures to ensure client’s expectations are conveyed and worked upon

Ensure compliance with all local statutory regulations

Primary responsibility for OPEX budget, tracking and reporting planning and provide administrative support to the team

Manage vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices

Manage all contract vendors to carry out technical audits/ maintenance, monitor expiry of contracts and initiate re-procurement for all services

Assess contracts to ensure best value delivered to the Client

Initiate a system to measure quality of performance on a quarterly basis

Implement and manage safety procedures to ensure the provision of a safe environment

Participate in emergency response exercises as per client’s requirement

Achieve KPI and SLA targets

Person Specification

Diploma or Degree

Facilities Management/Build in Environment/Hotel Management/Hospitality/Building/Mechanical/Electrical Engineering or any other related discipline

Minimum 5 years practical experience in facilities management, vendor management and client reporting

Good problem-solving and coordination skills

Strong budget management and financial analysis skills

Possess operation ability to think laterally and deliver innovative solutions

Strong leadership, people and communication skills

Good command in spoken and written English

Good MS Outlook, MS Excel, MS Word, PowerPoint & others

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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