JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Role Overview

The Engineering Team Coordinator plays a vital role in ensuring the smooth operation of the Engineering team by providing administrative and technical support across multiple functions. This position serves as a key liaison between different engineering stakeholders, managing workflows and maintaining quality standards.

Key Responsibilities

Engineering Team SupportProvide day-to-day administrative support to Engineering team membersCoordinate meetings, document action items, and follow up on outstanding tasksManage communication between team members and other departmentsProgramme Lead SupportCapture and document remedial work orders with accuracy and attention to detailLog and upload work orders to CAFM (Computer-Aided Facilities Management) systemTrack status of remedial work requests from initiation to completionProject and B2IM SupportDevelop and implement processes to ensure timely and sufficient project document handover across the client's project teams and supply chain partnersLiaise with the client's PMO to understand programmes of work and pipeline projectsCreate project entries and raise associated work orders in the CAFM system for RSCP projectsFacilitate efficient information flow between project stakeholdersMonitor adherence to document handover processes and recommend improvementsQuality AssuranceConduct quality assurance checks of completed remedial works against specificationsDocument findings and prepare reports highlighting areas of compliance and concernRecommend process improvements based on QA findingsCompliance SupportAssist the Compliance Analyst with quality checks of PPM (Planned Preventive Maintenance) documentsEnsure documentation meets regulatory standards and internal requirementsHelp maintain compliance records and prepare for auditsAsset ManagementSupport the Asset Data Analyst in coordinating asset change requestsTrack asset modifications from request through implementationMaintain accurate records of asset changes and updates

Qualifications

Previous experience in an administrative or coordinator role, preferably in an engineering or facilities management environmentFamiliarity with CAFM systems and asset management principlesStrong attention to detail and organizational skillsExcellent communication abilities, both written and verbalProficiency in Microsoft Office suite and database managementBasic understanding of engineering documentation and terminology

Skills & Attributes

Exceptional organizational and time management capabilitiesStrong problem-solving abilities and process-oriented thinkingAbility to work effectively in a fast-paced environmentDetail-oriented with a commitment to quality and accuracyCollaborative approach with strong interpersonal skillsSelf-motivated with the ability to work independently

What We Offer

Opportunity to develop knowledge in engineering and facilities managementCollaborative team environment with growth potentialProfessional development opportunitiesCompetitive salary and benefits package

This position is ideal for a detail-oriented individual who thrives in a supportive role, enjoys process management, and has an interest in engineering and facilities operations.

Location:

On-site –Birmingham, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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