NY HELP No Agency Arts, Council on the Title Arts Team Associate - VID 191109 Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $85138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County New York Street Address 411 Fifth Avenue City New York State NY Zip Code 10016 Duties Description This entry-level position will support the day-to-day operations work at the New York State Council on the Arts. Scope of work will include (but not limited to) general administrative support, technical assistance, preliminary contracting, support for SFS contract processes (ex. role mapping of contract signatories), and more. This position will provide support in the award and creation of grants awarded by the Council on the Arts. Under Executive Staff direction, the selected candidate will be responsible for the following tasks:• Work closely with Operations team to support all stages of contract execution, including tracking status of contracts in progress; drafting communications to grantee contacts; communicating regularly with internal staff to ensure prompt payments and resolution of issues; collaborating with the internal teams to ensure prompt and efficient contract execution.• Assist in the preparation of work plans identifying key deliverables, critical dates, etc. by utilizing electronic systems such as the Statewide Financial System and SmartSimple.• Support supervising staff in their review and approval or disapproval of contracts.• Resolve minor changes or additions to contracts.• Document major or complex issues or problems and refer them to supervisor. Draft written responses to interested parties on contract awards and contract status.• Prepare reports outlining major changes for resolution.• Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Office of General Services, Department of Law, and the Office of the State Comptroller.• Assist with special assignments and projects. Minimum Qualifications Bachelor's degree* plus two years specialized experience *Substitutions: Four years of equivalent work experience may substitute for a bachelor’s degree.Specialized experience includes:Experience in the administrative or creative side of a professional arts organization; ORSpecific expertise in at least one area, such as performing arts administration or performance itself in a performing art; participatory experience in the arts, such as would be satisfied by a former professional dancer, curator, play director, or actor; or participatory experience in arts management such as would be satisfied by a former managing director, general manager, administrative assistant or business manager of a non-profit arts organization.Preferred Qualifications:• Experience in finance and data function at a government agency, not-for-profit organization, or organization primarily serving not-for-profit organizations.• Excellent communication skills, with the ability to work with a wide variety of stakeholders.• Highly organized, with demonstrated ability to create and maintain dynamic tracking and filing systems with a high degree of accuracy and consistency.• Ability to manage and coordinate multiple projects and deadlines simultaneously, with a careful attentionto detail.• Interest in the arts and culture sector, nonprofit sector, and/or capital projects a plus. NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK. Additional Comments The NYS Council on the Arts is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.Yes, Downstate: Location Pay of $4,000. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/KB Telephone 518-473-5282 Fax 518-486-1631 Email Address HRresumes@ogs.ny.gov Address Street NYS Office of General Services, HRM 31st Floor Corning Tower, Empire State Plaza City Albany State NY Zip Code 12242 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.