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Position Summary:

Under the supervision of the University Archivist, the Archives and Records Management Officer supports the activities of the Archives, to ensure updated archival and records procedures and practices, and provides professional services to the Archives unit. Analyse, interpret and apply Archives and Records management regulations, policies and guidelines. Develop and implement retention schedules, managing the retrieval of records and maintaining the integrity of the records management system. Liaison and collaborate with other University units

Primary Responsibilities:

Provide professional expertise and advice in the development and implementation of policies, programs and systems related to archives and records management programParticipate in the development and implementation of updated archives and records policies and proceduresParticipate in the analysis of university-wide records requirements including compliance, information management and organizational and operational impactAnalyze overall effectiveness with respect to goals and objectives of the programs ensuring that the unit has the correct tools and processes for its worksProvide advice and recommendations to the University Archivist on operational needs and planningLiaise with department heads or delegates concerning records management services in their units, including classification, transfer and disposition proceduresManage the Archives’ physical and digital storage facilities and external suppliers taking into account preservation management, holdings control and security requirementsCollaborate with the archives and records management administrative and professional staffUndertake historical or other research projects on policy issues and best practices applicable to the Archives and Records Management program.

Other Qualifying Skills and/or Abilities

Specific interest in archives and records management and knowledge of the University operating environment is an asset.A committed, self-motivated critical thinker with the ability to identify and achieve priority objectives, organize work independently, fulfil assigned tasks and meet critical deadlines.Demonstrated ability to see the big picture and strong attention to detail.Solid organizational and administrative skills; superior oral and written communications skills and demonstrated minute-taking ability.Ability to interact with all levels of administrators, faculty, staff, students and alumni in an effective and courteous manner.Experience working in a high-pressure environment. Work effectively and efficiently as a member of a team of professionals with minimal supervision.Adaptable and flexible in the face of evolving priorities.Acts with discretion, diplomacy, tact, courtesy and professional demeanour.
 

EDUCATION AND EXPERIENCE
- Master’s degree in Archives, Information Studies or Library Studies,
or related field preferred; or an equivalent combination of education
and experience
- Five (5) years of experience with increasing levels of responsibility in a
related field
- Demonstrated customer relation and negotiation skills
- Proven experience in staff supervision

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)Defined contribution pension plan (with employer contribution up to 10%) (if eligible)Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)Competitive vacation policyTwo (2) personal daysTwo (2) floating holidaysNine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour DayPaid time off over the December holiday periodTuition waver for regular employees and their dependentsUp to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00

Job Profile:

MPEX-ADM2E - Library & Archives - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

University Archivist

Position End Date (If applicable):

Deadline to Apply:

2025-08-22

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.