Job Title: AP Specialist - Vendor Maintenance Job Description We are seeking an experienced Accounts Payable Specialist to manage and maintain vendor profiles in Oracle. You will work with a diverse range of over 10,000 vendors, ensuring compliance with accounts payable standards and adapting to changing daily priorities. Responsibilities + Maintain communication with the Vendor Supervisor to align with department priorities. + Establish and maintain vendor profiles in a database of over 10,000 vendors. + Create and update vendors in a timely manner according to accounts payable standards. + Communicate with Corporate/Operational employees and external vendors regarding vendor status and verification processes. + Ensure Federal Tax ID names and numbers match IRS records when setting up new vendors. + Understand and adhere to IRS 1099 requirements. + Assist with patient refund uploads and correct errors in the vendor database. + Prioritize and adjust workflow as conditions change throughout the day. + Process vendor paperwork submitted to WebCenter daily. + Resolve vendor issues and complete all rejections before month-end close. + Review vendor setups weekly and maintain knowledge of IRS guidelines for 1099 reporting. + Update Oracle with valid Vendor Request form approvals. + Communicate and enforce Accounts Payable vendor policies to all customers. + Identify and resolve errors in the vendor database within 24 hours. + Inactivate vendors as needed and monitor vendor activity. + Review and update inactive vendors in AM2000. + Respond to customer inquiries within 48 hours. + Assist Accounts Payable personnel with procedures or system inquiries. + Identify and resolve vendor file problems within 24-72 hours. + Ensure Accounts Payable procedures for new vendor creation are regularly followed. + Maintain a professional demeanor with customers and coworkers. + Work overtime as needed to maintain timely and consistent attendance. + Adhere to company policies and information systems security procedures. + Adapt to changing environments to meet best practices and anti-fraud measures. Essential Skills + Accounts Payable experience + Vendor setup and maintenance experience + High school diploma or GED + Experience with W9s + Experience with 1099 reporting Additional Skills & Qualifications + Proficiency in Oracle + Proficiency in Excel + Comfortable performing manual tasks + High level of attention to detail + Comfortable working in nuanced environments + Excellent organizational and time management skills + Strong communication skills and ability to collaborate across departments + High level of accountability and integrity Work Environment Join a team of four, collaborating with two members focused on payment processing and two on vendor management. The work environment is dynamic, with a mix of personalities ranging from loud and talkative to quiet and focused. Situated in a vibrant part of town, close to highways and excellent food options, you’ll experience a lively atmosphere with artists warming up nearby. Although there is little flexibility in the schedule, the team is understanding of occasional unexpected events. The culture promotes growth, support, and a shared mission to make a real impact in people's lives. Job Type & Location This is a Contract to Hire position based out of Greenwood Village, Colorado. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Greenwood Village,CO. Application Deadline This position is anticipated to close on Sep 16, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.