Job DescriptionCompany Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

Summary

The purpose of this role is to support the trading office legal group, by performing grant award and analysis, and administration activities related to next generation fuels infrastructure projects and performing due diligence for government bid application submissions.

Essential Functions

Coordinate between internal and external resources to successfully submit government fuel bids and deliver on the business plan for winning grant awards for alternative fuelsExecute and review bid proposals for Alternative Fuel projectsReview and analyze government bid documents and conduct due diligence to identify and ensure Pilot can comply with bid requirementsDraft due diligence reports for government bids, engage with relevant stakeholders to ensure compliance with the terms of various government bids/awarded contractsPerform editing and support writing revisions to draft grant proposals and collect supporting documents based on grantor funding requirementsEngage internal stakeholders (Business Development, Legal, Communications, Operations, Construction, Accounting, Real Estate, Data Governance, etc.) and externally with consultants, utilities, and other vendors, to conduct work assignedUpdate and transfer data, track deliverables, and interpret Pilot grants database to successfully generate reportsMaintain records of all bids submitted and prepare monthly records for all grant-related activitiesFacilitate meetings, create agendas, and follow up with action items for all internal and external stakeholdersAssist with tracking and submitting any required grant deliverables and government bids (pre and post award).  Identify and immediately raise any compliance concernsModel behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest levelEnsure all activities are in compliance with rules, regulations, policies, and proceduresComplete other duties as assignedQualificationsDegree in Business, Law, Communications, or related field required, Masters or JD preferredMinimum 2-4 years’ work experience in project management, contract, and/or grant administrationCombinations of specific industry work experience, advanced degrees, or certifications, strongly preferred

Specialized Knowledge

Minimum 3-5 years of industry work experience with transportation, energy, utilities, or construction infrastructure projects highly preferredUnderstanding of contract terminology and potential contractual riskDemonstrated knowledge of federal, state, municipal and/or utility and energy policies and procedural guidance to include Title 23 NEPA Compliance, FAR, 2 CFR 200, Circulars, Title 6-Civil Rights, ADA, EEO, Davis Bacon, Labor Laws, Disadvantaged Business Enterprise, Joint Ventures, SAM.gov, state registration requirementsProject management skills strongly preferredExperience using Smartsheet, Jira, Salesforce preferred

Competencies

Intermediate Microsoft Office skillsStrong organizational skills with excellent attention to detail and accuracyAbility to adjust to changing circumstances and prioritiesExcellent verbal and written communication skills with ability to draft contract languageStrong analytical, problem solving and critical thinking skillsAbility to resolve issues with a high sense of urgencyAbility to communicate and interact effectively with different levels of the organization to negotiate, problem solve, complete projects and influence decision makingSelf-motivated with ability to work both independently and within teams to establish and meet deadlines, goals, and objectivesExcellent customer service skillsAbility to prioritize, multitask and manage multiple projects while successfully demonstrating confidence in a fast-paced and dynamic environment

Travel

Travel required less than 15%

Physical Requirements & Working Conditions

General office work requiring sitting or standing for extended periods of timeAble to lift up to 20 lbsAble to work extended hours as necessary to fulfill job requirements             Additional InformationNation-wide Medical Plan/Dental/Vision401(k) Flexible Spending AccountsAdoption AssistanceTuition ReimbursementWeekly Pay

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