Key Accountabilities

•    Handles confidential and personally identifiable information (PII) information.
•    Maintains HSE related files, handles document management and filing.
•    Provides primary interface with ISN, PEC, Browz, etc.
•    Supports HSE functions.
•    Understands the operations and workflow of the department and company.
•    Anticipates and proactively address needs.
•    Train others in system usage.
•    Assists in coordinating physical/drug screening and collecting background information compliant with DOT regulatory requirements.
•    Assists in development and support of HSE training programs.
•    Assists as needed with environmental projects and reporting.
•    Oversees compliance with state, local, and federal laws and regulations.
•    Administrative support- Invoice management, screen mail, e-mail and phone calls, coordinate internal and external meetings, including travel, hotel, and food service.
•    Supervises the HSE Departments new vendor set ups, purchase requisitions and receivables.
•    Participates with all product lines and communicates various compliance standards.
•    Oversees internal review of MSA set-up for HSE vendors.

Required Knowledge, Skills, and Abilities

•    Proficient in the use of office equipment and related software packages, including spreadsheets, databases, and presentations.
•    Proficient in technical editing (in Microsoft Word), document control, and/or information tracking
•    Able to work independently and to initiate administrative improvements; needs limited guidance from supervisor.
•    Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization, especially at the senior manager and executive level.
•    Excellent organization skills. Ability to keep track of multiple details and establish priorities.
•    Knowledge of HSE and DOT is preferred.
•    Experience in SAP preferred.
•    Assists in coordinating physical/drug screening and collecting background information compliant with DOT regulatory requirements.
•    Assists in development and support of HSE training programs.
•    Assists as needed with environmental projects and reporting.
•    Oversees compliance with state, local, and federal laws and regulations.
•    Administrative support- Invoice management, screen mail, e-mail and phone calls, coordinate internal and external meetings, including travel, hotel, and food service.
•    Supervises the HSE Departments new vendor set ups, purchase requisitions and receivables.
•    Participates with all product lines and communicates various compliance standards.
•    Oversees internal review of MSA set-up for HSE vendors.
 

Minimum Qualifications:

High school diploma or GED certificate Must be at least 18 years of age or older Must have and maintain valid state-issued driver’s license, be eligible to drive a Company vehicle and meet the requirements of the Company’s vehicle program, policy and/or guidelines