Administrativni asistent inžinjeringa i proizvodnje Requisition ID: 71000 Date: Aug 21, 2025 Location: Kovin, Vojvodina, RS Department: Administration Description: At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future? There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families. We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts. **Engineering and Production Administrative Assistant** **(Maternity leave replacement )** **Kovin** **Job Summary** + Administrative tasks as support for the work of the production sector and the engineering and technology sector, in order to ensuring the normal functioning of both sectors **Essential Duties and Responsibilities** + The job holder is aware of all relevant SOPs as per company policy as they are related to the position covered by this job description + Performs all duties in accordance with the company's procedures in the field of health and safety at work and environmental protection, as well as other valid legal regulations + Administrator in HCM system for the sectors of production and process engineering (entering sickness and overtime hours, changing shifts, correcting errors, support of employees for the system) and the duble checking of the incoming remittances and correction when it is needed + Tracking the work experience of employees who have fixed term contracts, keeping record of expiring meternity leaves and organization the start of work after returning from the same, tracking the training expiration + Contacting candidates for working in production and directing new employees in production on medical exams, organization of providing appropriate uniforms, informing about start of work and shifts in agreement with HR and department manager + Preparation of job applications / training requests/ conrtact extension and requests for transfers + Creating monthly movements lists of production and creating weekly schedules for production + Managing Headcount by months and updating lists by departments for production needs + Support in organisation business trips for production and engineering + Creating accounts for access to transactions and accounts for access for shared folders + Inquiry for offer, comunication with distributors, forwarding questionnaire to distributors about conditions of payment + Creating orders for purchase for production needs and cyclical orders for materials without SAP numbers and tracking the status of order - pruchase + Activity Service enter sheet for confirmation of supplier services performed, as well as for annual procurment orders (by contract) + Procurement of printed materials for production needs + Requistion of office suplies for production and engineering + Lamination and using documents for production and engineering needs + Printing tapes in color for marking batches in different stages of production + Receiving and sending mails – registration of arrived mails, informing employees about arrived mails, delivering mails, archiving documentation about sent mails + Creating different types of reports – daily report of production, monthly report of production, weekly report about sick leave and other absences **Additional Responsibilities** + Distribution of monthly reports and other reports of production, as needed, on screens and LDMS boards in production + Purchasing defined awards for monthly awarding + Downloading and signing controlled copies from QA and distribution in production + Managing record and sending reports from Tier – 2 meeting + Managing „Nedeljnik” and its distribution + Reporting breakdowns of water and coffe machines and also for printers from production + Signing record of cleaning + Deputy Archivist + Processing of various documents by order of the Director of the Production Sector/Director of the Engineering and Technology Sector + Undertakes additional duties at the behest of superiors **Education** + Minimun /Minimalno: Secondary school IV level **Preferred Knowledge, Skills and Abilities** + Computer skills - (Word, Excel, Power Point, SAP) + Knowledge of the English language - (intermediate level) + Communicativeness , able to express oneself clearly in oral and written form + Teamwork, aware of the role of the team player and the role of team leader **We offer** + A dynamic international working environment. + Excellent working conditions. + Organized transport to and from Kovin for employees residing in Belgrade and Pancevo. + Opportunities for personal and professional development. + Access to a modern and comprehensive learning management system. + A well-designed and equipped canteen providing cooked meals. + A friendly and dynamic team that will support you from the outset. + Private health insurance. + A competitive salary package. **Deadline for applications** **29.08.2025.** West is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. If you have a special need that requires accommodation in order to apply to West, please send an email to Apply.Accommodation@westpharma.com . Where permitted by law, an offer of employment with West Pharmaceutical Services, or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of background screening and/or a pre-employment drug screening.