Administrative Support Specialist II - University Extension Print (https://www.governmentjobs.com/careers/collier/jobs/newprint/5001814) Apply  Administrative Support Specialist II - University Extension Salary $20.30 - $32.48 Hourly Location Naples, FL Job Type Full Time, Regular Job Number 09549 Department Public Services Department Division University Extension Services Opening Date 07/11/2025 Closing Date 7/17/2025 11:59 PM Eastern + Description + Benefits + Questions Job Summary Provides administrative and operational support to the University Extension Services Division. Essential Functions * Performs a variety of responsible administrative and operational duties to support the University Extension Services (UES) division (UF/IFAS Extension Collier County). Including UES division budget processes, purchasing using Procurement procedures, payroll duties and accountability functions of expenditures, revenues, inventory, etc. *Prepares and/or reviews procurement documents. Oversees and/or performs data entry/requests for procurement functions. Obtains competitive bids for Division projects. Reviews and approves invoices and processes for payment. Assists Division director with p-card management and timely submission of invoices for both agencies. * Understands UES division payroll processes, entering payroll when other administrative personnel are not available or approves completed payroll when UES division director is not available. Conducts audits of payroll reporting implementation. * Prepares and submits bank deposit documents and maintains cumulative revenue spreadsheets for the UES division director review and budget preparation. * Establishes and maintains UES division personnel files/contact information including facilitating Informational Technology applications and training requirements for all UES employees. Assists with onboarding and offboarding checklists and processes. * Serves as liaison between UES division and support services departments. Reviews and/or prepares executive summaries, resolutions, requests for legal services, facilities work requests, and other documents/services. Prepares operational and program reports, correspondence, meeting minutes, and other material/documents upon request of UES division director. *UES division database entry and maintenance to include information from administrative functions and from operational/program activities. * Reviews and summarizes a variety of fiscal, statistical and administrative information. Prepares statistical summaries, spreadsheets, and narrative reports. *Establishes, organizes, and maintains electronic and manual records keeping them up to date and audit ready. *Provides excellent customer service, assistance and information to internal and external stakeholders regarding the UES division, its educational programs/events/services, and the administrative support functions. *Refers callers/visitors to the appropriate program agent or administrative staff. *Contributes to a positive, clean, safe working environment and a positive culture where all are treated with respect and support one another to fulfil the cooperative missions of Collier County Government and UF/IFAS Extension. * Orders supplies; makes travel arrangements and reservations; maintains event, meeting rooms and vehicle calendars; and maintains meeting and appointment calendar for the UES division director. *Performs special projects, event support, and supports the UES division director with completion of other related duties as assigned with a positive attitude. Minimum Qualifications + High School Diploma or GED + Two (2) years of related experience + Fingerprinting required Supplemental information + Salary offers above the minimum pay grade may be considered based on qualifications. + Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis. + This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.