Job Title: Administrative Support General

Job Description

This role involves providing high-level administrative support to an executive director and their team, ensuring smooth operations and efficient management of time and resources. You will act as a liaison between the executive and various internal and external parties, handling correspondence, preparing reports, and coordinating meetings, appointments, and travel arrangements.

ResponsibilitiesMaintain the highest level of confidentiality regarding corporate and personal information.Partner with the executive to ensure efficient and effective time management.Serve as the executive’s liaison to various internal and external parties.Handle correspondence, prepare reports, and assist with creating presentations.Manage calendars for the Executive Director and their direct reports.Coordinate meetings, appointments, and travel arrangements.Ensure the executives’ preparedness for meetings and engagements.Assist with events such as staff meetings, all-hands meetings, off-sites, and team gatherings.Maintain and organize Outlook, communications, and folders as appropriate.Participate as an adjunct member of the executive’s leadership team.Optimize travel arrangements based on the executive’s travel needs and preferences.Manage complex itineraries and complete related expense reports.Coordinate interactions between the executive and employees when appropriate.Assist with special projects for the Business Office.Acknowledge the need for flexibility in scheduling across different time zones.Continuously seek process improvement to increase productivity and efficiency.Support onsite events when required.Anticipate the needs of the executive and team, addressing issues proactively.Essential SkillsAssociate’s degree or equivalent.3+ years’ experience as an executive assistant supporting executive leader(s).Knowledge of administrative procedures, software applications such as Microsoft Office.Excellent organizational skills, time management skills, and attention to detail.Excellent writing, editing, and proofreading skills.High degree of professionalism to maintain confidentiality.Ability to work collegially within a team environment in an open concept office area.Responsive self-starter who takes initiative in resolving issues or concerns.Proactively assess risk and resolve issues before they become problems.Experience working on multiple projects simultaneously while meeting deadlines.Additional Skills & QualificationsExperience in event planning and facility management.Proficiency in Microsoft Excel, PowerPoint, SharePoint, Word, Visio.Training coordination and business continuity/disaster recovery knowledge.Work Environment

The position requires working onsite currently 3 days a week, transitioning to 4 days onsite starting September 1. You will work in an open concept office area, collaborating within a team environment.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Allen Park,MI.

Application Deadline

This position is anticipated to close on Jul 25, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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