NY HELP Yes Agency Insurance Fund, State Title Administrative Specialist Trainee 1 - NY HELPS Occupational Category Administrative or General Management Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $57764 to $89138 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 10% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? Yes Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County New York Street Address 199 Church Street City New York State NY Zip Code 10007 Duties Description Responsibilities include, but are not limited to:• Assist in tracking litigation matters and preparation of documents related to litigation matters• Track HR activities for the department, including new hires, separations, promotions, as well as assisting with the scheduling of interviews and processing of recruitment documents• File, field and route phone calls to appropriate staff, photocopy and scan documents, etc.• Submit and track purchase and travel requests for the department using Oracle Financial• File correspondence and general subject matters items• Prepare and set up meetings, manage outlooks calendars, manage correspondence, memos, reports, and other documents as needed• Maintain financial documentation pertaining to the Department End of Year Reports for Budget Department• Process legal bills approved by NYSIF attorneys• Work with Audit & Review department to generate weekly/monthly bill rejection reports• Other tasks may be assigned as needed Minimum Qualifications For Appointment to Administrative Specialist Trainee 1 (SG-14):•Reachable for appointment to Trainee 1 level on current Civil Service eligible list used for filling this title; OR•One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law. Titles eligible for transfer to the Trainee 1 level include but are not limited to: Administrative Assistant 1, Office Assistant 3, Program Aide, Claims Services Representative Trainee 1; OR•A bachelor's or higher degree.Preferred Qualifications: • Bachelor's degree in pre-law or criminal justice studies• Experience in Oracle FinancialPlease be advised that the New York State Insurance Fund (NYSIF) does not offer sponsorship for employment visas to employees or potential employees. Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position. NYSIF is not currently enrolled in eVerify, which is a requirement for certain types of employment verifications. Additional Comments Please note, the salary range shown includes location pay and/or geographic pay. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.Fringe Benefits: • Competitive Compensation.• Future Career Growth Potential. • Open and Supportive Team-Based Environment.• Plentiful Vacation, Personal, and Sick Leave Accruals. • Paid State and Federal Holidays.• Full Medical, Vision, and Dental. • Retirement Options. • Public Student Loan Forgiveness (PSLF).• Possibility of Telecommuting, Flextime, and Alternative Work Schedules.NY HELPS Program:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NYSIF Commitment to Diversity, Equity, and InclusionThe New York State Insurance Fund (NYSIF) prioritizes and champions diversity, equity, and inclusion (DEI) throughout our agency. NYSIF provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other protected category under federal, state, and local law. We believe that embracing our differences brings richness, new ideas and experiences to NYSIF, which energizes a creative and innovative work environment. We strive to foster a workplace where diverse individuals are able to participate fully in the decision-making process and have ample opportunity for advancement. We are committed to investing the necessary resources and attention to improving the engagement, retention, and promotion of the extraordinary talent we have.Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. NYSIF is proud to utilize best practices to recruit, hire, retain, and promote career advancement of individuals with disabilities. This includes special focus on current and prospective employees with the most significant disabilities, such as the use of supported employment, individual placement with support services, customized employment, the civil service sections 55/b and 55/c programs, internships, and job shadowing. If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please send an email to NYSIF’s Reasonable Accommodations mailbox at ra@nysif.com. Some positions may require additional credentials or a background check to verify your identity. Name Ana Luiza Gorman Telephone Fax (518)437-1618 Email Address hr@nysif.com Address Street 15 Computer Drive West City Albany State NY Zip Code 12205 Notes on Applying Please submit application materials to hr@nysif.com, referencing the Vacancy ID# in your subject line.