Administrative Specialist - Office of Faculty Affairs **Galveston, Texas, United States** **New** Clerical & Administrative Support UTMB Health Requisition # 2503940 **Minimum Qualifications:** Bachelor's Degree or equivalent and two years of related experience. **Job Description:** To provide professional and administrative coordination of human resource and financial management activities. To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions **Job Duties:** **Event Coordination & Management** + Coordinate program meetings and events. + Maintain a master calendar of activities. + Manage event check-in / sign-in table. + Reconcile event registration with calendar invitations. Track and report event registration activity. + Ensure correct room set up for events. + Interface with UTMB internal services (Catering, Classroom Services, Facilities, etc.) personnel. **Administrative Support** + Provide administrative support for various programs within the Office of Faculty Affairs. + Assist in the development of PowerPoint presentations, flyers, and advertisements. + Assist with data collection, management, and analysis. + Prepare reports. + Interact daily with Faculty Affairs leadership, faculty members, and peer colleagues. + Submit invoices and purchase order requests through the Academic Enterprise Service Center. + Initiate Internal Service Requests and track Internal Service Charges (ISC). + Perform other related duties as required. **Knowledge / Skills / Abilities** + Proficiency with Microsoft Office software. + Proficiency with Zoom software. + Familiarity with Canva. + Execution of detailed processes. + Strong professional communication skills. + Customer-service and/or hospitality experience preferred. **Salary Range:** Actual salary commensurate with experience. **FLSA Status:** Non-exempt (employee to clock in/out for shifts and meals) and eligible for approved overtime pay. **Work Schedule:** On-site, Monday through Friday, 8 am to 5 pm, and as needed on occasion. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation