NY HELP Yes Agency Parks, Recreation & Historic Preservation, Office of Title Administrative Specialist 1/Trainee 1/2 (NY HELPS) - Long Island Occupational Category Other Professional Careers Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $53764 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Other (see below) "Other" Explanation Monday - Friday / 8:45AM - 5:00PM Hours Per Week 37.5 Workday From 12 AM To 11:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Suffolk Street Address Administration Headquarters Belmont Lake State Park City West Babylon State NY Zip Code 11704 Duties Description The primary responsibility of this position will be to serve as the lead assistant in programs and projects developed by or assigned to the Deputy Regional Director (DRD) for the Long Island Office of Parks, Recreation and Historic Preservation. Secondarily, this individual will maintain a high level of direct administrative support to the DRD and, as such, will manage incoming correspondence and read, digest, prioritize, and draft responses to hundreds of emails daily. Finally, this position will be involved in serving as the point of contact for numerous internal and external committees/boards the DRD participates in.Responsibilities include but are not limited to: manage and perform primary and secondary administrative functions for day-to-day departmental operations; process travel and invoices; assist with the development and implementation of operating systems; assist other executive and park staff when required. This individual will ensure task prioritization, perform research, prepare documents and presentations for meetings, and respond to non-stop demands and schedule changes as well as represent the DRD at meetings.Additional duties include but are not limited to: communicating and/or collecting region-wide information, deliverables and activities to internal and external partners; providing executive-level meeting support including scheduling, agenda preparation, recording and action item follow-up for specific regional initiatives; preparing email, routine correspondence, memos and reports; maintaining confidentiality regarding sensitive matters such as personnel and labor relations issues and contact with external groups. Minimum Qualifications FOR PERMANENT APPOINTMENT VIA ELIGIBLE LIST APPOINTMENT OR TRANSFER:Candidates must be reachable from the current appropriate Civil Service eligible list or be eligible for 52.6 and 70.1 transfer in accordance with Civil Service Law.Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.70.4 TRANSFER QUALIFICATIONS:At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor’s degree** or higher, and a passing score on the Professional Career Opportunities (PCO) exam for the Administrative Specialist 1/Trainee 1. Note: Candidates must not have failed the most recent examination for this title.For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/NY HELPS OR 55-B/C QUALIFICATIONS:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Administrative Specialist Trainee 1, Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14:A bachelor's or higher degree**.If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications in your application and at your interview.The advanced placement qualifications are:Administrative Specialist Trainee 2, NS EQ SG 16:Either 1: A bachelor's or higher degree** AND one year of professional experience ***; OR2: a Juris Doctor, master's or higher degree in a field related to the position being filled **Administrative Specialist 1, SG 18:Either 1: A bachelor's or higher degree** AND two years of professional experience***; OR2: a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of professional experience***.**Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.***Professional experience must be performing the duties of the full performance level position. Hiring agencies have discretion in determining whether a degree is related to the duties of the position.SUBSEQUENT 55-B/C QUALIFICATIONS:A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.REASSIGNMENT QUALIFICATIONS: Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Administrative Specialist 1/Administrative Specialist Trainee 1/2; if you have less than one year, you must be reachable on the current Administrative Specialist 1/Trainee 1 eligible list for this location. Additional Comments If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.OPERATIONAL NEEDS:• Demonstrated program management expertise.• Excellent self-initiative skills.• Strong writing skills and experience independently drafting correspondence to audiences at various levels internal and external to the organization.• Excellent oral communication skills and ability to present information to others, both individually and in group setting, clearly and concisely.• Strong interpersonal skills and ability to work with others.• Effective problem solving, research and analytical skills.• Experience with maintaining a high level of confidentiality.• Technological proficiency including Microsoft Excel, Word, Outlook, and PowerPoint.• Ability to flourish in a fast-paced environment that requires significant multi-tasking and changing priorities.• Strong organizational skills and attention to detail.• Demonstrated commitment to professional self-development.Benefits:The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:Paid Time Off:• 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. • Three (3) days of professional leave annually to participate in professional development.Health Care Benefits:• Eligible employees and dependents can pick from a variety of affordable health insurance programs.• Family dental and vision benefits at no additional cost.Additional Benefits:• New York State Employees’ Retirement System (ERS) Membership• NYS Deferred Compensation• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds• Public Service Loan Forgiveness (PSLF)• Paid Parental / Family LeaveTo learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx. Positions located within Suffolk County, are also eligible to receive an additional $4,000 annual downstate adjustment.Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, or the Administrative Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship:• Administrative Specialist Trainee 1, SG-14: ($53,764-$68,630)• Administrative Specialist Trainee 2, SG-16: ($59,994-$76,359)• Administrative Specialist 1, SG-18: ($66,951-$85,138)Additional Comments:For the duration of the **NY HELPS Program, this title maybe filled via a permanent, non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Some positions may require additional credentials or a background check to verify your identity. Name Personnel Bureau Telephone Fax Email Address employment@parks.ny.gov Address Street NYS Office of Parks, Recreation and Historic Preservation City West Babylon State NY Zip Code 11704 Notes on Applying All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by August 26, 2025 and submitted via email to employment@parks.ny.gov. You must include “Administrative Specialist 1-195241-Long Island” in the subject line of your email. Failure to do so may result in not being considered for the position.It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.