Administrative Secretary II Department:Faculty Senate Location:West Haven, CT Administrative Secretary II Who we are: The University of New Haven, founded on the Yale campus in 1920, is a private, coeducational university that has been recognized by The Princeton Review and U.S. News & World Report for academic excellence. Located between New York City and Boston in the shoreline city of West Haven, the University is a diverse and vibrant community of nearly 10,000 students from across the globe. Within its five colleges, students immerse themselves in a transformative, career-focused education across the liberal arts and sciences, fine arts, business, engineering, public safety and public service. More than 100 academic programs are offered, all grounded in a long-standing commitment to collaborative, interdisciplinary, project-based learning. The Administrative Secretary II provides administrative and secretarial assistance of a confidential and semi-complex nature to the Faculty Senate. You will: + Greets visitors and answers telephone calls. Assesses nature of business and refers to appropriate individual or department. + Formats, keyboards and proofreads correspondence, manuscripts, reports, charts, tables, and other documentation that may be required by the University in the course of business. Assembles attachments and correspondence. + Reviews forms, correspondence and documentation to ensure completeness before distribution. + Coordinates schedules and appointments, and makes travel arrangements. + Arrange conference calls, meetings, seminars, lectures, etc. and provide the requisite administrative, logistical and technical support. + Attend meetings, take and transcribe notes as required. + Prepare, process and maintain travel and expense reports + Prepare appropriate documents for new employees hired into the department, including I-9 forms as required. + Direct, delegate or demonstrate work to students. + Prepare purchase and work orders. + Photocopies, Faxes, or Scans material. + Sorts and distributes mail + Process forms and applications. + Compose general correspondence and written material + Assist with special events planning. + Order and maintains inventory of supplies. + Perform other duties as assigned. SECONDARY DUTIES : As assigned by supervisor You need: + High school degree required + Experience working in higher education environment is preferred. + A minimum of four (4) years of secretarial experience. + Proficiency in Microsoft Word, Excel, PowerPoint and Outlook + Ability to learn and acquire new data processing skills. + Ability to type with speed and accuracy. + Ability to gather, retrieve, organize, and synthesize data in a logical manner. + Internet navigation skills. + Excellent interpersonal communication skills. Ability to communicate orally and in writing in a professional, clear and concise manner. + Ability to work in a collaborative manner with peers and colleagues. + Professional appearance and demeanor. + Ability to multi-task and appropriately prioritize responsibilities in a fast-paced environment, with strong focus and attention to details and meeting deadlines. + Strong customer service skills and an ability to maintain a positive attitude and approachable demeanor when dealing with employees, students, faculty, and the public. + Ability to maintain confidentiality of personal and sensitive information Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through the individual hiring departments. Duties may vary from incumbent to incumbent in this job title. What-s In It for You: + Health & Welfare Programs: Employees and their eligible family members, including spouses and dependent are eligible for Medical, Dental, Vision and Life Programs. + Wellness & Fitness: On-campus Recreation and Fitness Center for employees and families; Employee Assistant Program + Commitment to Educational Excellence: Tuition assistance for employees and eligible dependents; Tuition exchange opportunities + Employee Discounts on products, services and educational opportunities + Work/Life Benefits: Generous paid time off programs; progressive paid holiday schedule (including holiday break between Christmas and New Year-s); 4 weeks of parental paid leave; flexible work schedules including summer hours where applicable