7/29/2025 5:00 PM Pacific
Date Posted 7/15/2025 Contact Yesenia Morales8053618126 Number of Openings 1 Salary Pay Range
$30.57 - $39.22 Per Hour Add'l Salary Info Range 33 (Confidential Salary Schedule), Length of Work Year 246 Employment Type Full Time Location Business Department Shift 8:00 a.m. - 5:00 p.m. Work Days 246 days About the Employer
Welcome to the Santa Maria-Bonita School District website. We are the largest school district in Santa Barbara County with about 17,500 pre-Kindergarten through 8th grade students. In the heart of the coastal agricultural area, we celebrate our families and the support they provide to the students of the District. The District is comprised of seventeen elementary schools, four junior high schools, and one combined elementary and junior high. The district is committed to a high-quality education for each student to develop students who are prepared for limitless possibilities and achievements using their unique gifts and talents to develop skills to reach their maximum potential. Our Beliefs We believe each person has inherent value and deserves respect. We believe all people belong, have a voice and can contribute. We believe every person has the power and responsibility to take action and make a positive impact. We believe equity is essential for all persons to thrive. We believe honesty and integrity build trust. We believe physical and emotional safety is foundational for personal fulfillment. We believe excellence comes from curiosity, experience, and perseverance. We believe that developing empathy inspires a kind community. We believe service is an act of love. We believe that there is strength and power in cultural diversity. We believe that a unified community inspires hope and faith. Our Mission The Mission of Santa Maria-Bonita School District, as the unifying force that cultivates and enriches our diverse community, is to ensure every student flourishes by discovering their passion and purpose, exercising self-determination, and developing the skills to reach their maximum potential through a student-centered culture distinguished by a whole child approach an inclusive environment community and family engagement transformational innovation and highly effective staff Parameters We will make decisions based on what is best for students. We will welcome all people with dignity and respect. We will practice responsible stewardship of all our resources. We will embrace, practice, and model integrity. We will not compromise our commitment to excellence.
Job Summary Job SummaryUnder the direction of an assigned administrator (Assistant Superintendent or Director), perform complex and responsible secretarial and clerical functions; relieve the administrator of clerical and administrative detail by coordinating, organizing, leading, and participating in the various operational aspects of the administrator's assignment.
Job Description / Essential Elements: PrintADMINISTRATIVE SECRETARY
BASIC FUNCTION
Under the direction of an assigned administrator (Assistant Superintendent or Director), perform complex and responsible secretarial and clerical functions; relieve the administrator of clerical and administrative detail by coordinating, organizing, leading, and participating in the various operational aspects of the administrator's assignment.
REPRESENTATIVE DUTIES
Serve as a personal secretary and office management aide dealing with a variety of sensitive and privileged mattersE; coordinate and lead the staff activities of the administrator's office, including the organization, planning, layout, and development of work accomplishment timelines as requiredE; prepare or coordinate the preparation of information and data requested from other operational units for administrative reviewE; coordinate secretarial, clerical and administrative follow-up on activities, reports and projectsE; attend meetings and conferences as requestedE; take and transcribe notes into summary minute form and distribute to appropriate personnelE; take and transcribe correspondence, memoranda, reports and other communicative forms which include technical terminology and require a familiarity with legal mandates, policies, regulations, and operational procedures to those persons contacting the administrator's office either by telephone or through personal visitationE; act as a receptionist and office management aide to the administrator, including answering routine inquiries and correspondence, maintaining an action calendar, scheduling appointments, conferences, and meetings, and a variety of other detailsE; answer, screen and route telephone calls and mail as appropriateE; establish and maintain complex alphabetical, numerical, and subject matter files including sensitive and privileged dataE; prepare agendas, reports, proposals and other materials as assignedE; distribute materials as appropriateE; operate a variety of office machines including a computer, copier, calculator, transcriber and other office equipment as assignedE; assist with budget planning and expenditure control procedures; assist with personnel activities, including the preparation of time reports, certification follow-up, personnel recruitment and selection processes, and related functions and activities as required; perform related duties as assigned.
KNOWLEDGE AND ABILITIES
Knowledge of:
Principles, methods, techniques, and strategies of clerical staff coordination and organization;
Standard office practices, procedures and equipment, including modern data management, storage, and retrieval systems;
Receptionist and telephone response techniques;
Letter and report writing, and proofreading;
Correct English usage, spelling, grammar, punctuation and vocabulary;
Basic techniques of organization and planning.
Ability to:
Effectively perform complex secretarial and clerical activities which require knowledge of legal mandates, policies, regulations, and operational procedures;
Prepare clear and comprehensive reports;
Learn, interpret and apply complex policies, administrative regulations, and operational procedures;
Plan, organize, and coordinate the work of others;
Operate office machines including a computer and applicable software to enter data, maintain records, and generate reports;
Type 60 words per minute;
Take and transcribe dictation accurately at a speed of 90 words per minute is desirable;
Communicate effectively both orally and in writing;
Make arithmetical calculations with speed and accuracy;
Understand and follow oral and written directions;
Establish and maintain cooperative and effective working relationships.
EDUCATION AND EXPERIENCE
Any combination equivalent to: Graduation from High School supplemented by training or coursework in business office management, organization, planning or related technical skill areas and three years of responsible secretarial experience.
WORKING CONDITIONS
Environment:
Office environment.
Physical Abilities:
Hearing and speaking to exchange information and to transcribe dictation;
Dexterity of hands and fingers to operate a variety of office equipment;
Kneeling or crouching, reaching overhead, above shoulders and horizontally and bending at the waist to store and retrieve files;
Sitting for extended periods of time;
Seeing to read and assure accuracy of typed and handwritten materials;
Lifting light objects.
Approved: 02/25/98
Requirements / Qualifications- Cover Letter (REQUIRED) -Current resume - Two (2) Letter(s) of Recommendation signed and dated WITHIN ONE YEAR) (REQUIRED) -Verification of education. (The minimum requirement is graduation from high school or equivalent. Acceptable documents include a copy of high school diploma, GED certificate or Adult Ed diploma, official transcripts, or a copy of an earned degree from higher education.
Letter of IntroductionLetter(s) of Recommendation (2 Letters of Recommendations)Proof of HS Graduation (Graduation from high school or equivalent)Resume Requirements / Qualifications- Cover Letter (REQUIRED) -Current resume - Two (2) Letter(s) of Recommendation signed and dated WITHIN ONE YEAR) (REQUIRED) -Verification of education. (The minimum requirement is graduation from high school or equivalent. Acceptable documents include a copy of high school diploma, GED certificate or Adult Ed diploma, official transcripts, or a copy of an earned degree from higher education.
Letter of IntroductionLetter(s) of Recommendation (2 Letters of Recommendations)Proof of HS Graduation (Graduation from high school or equivalent)Resume CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) APPLY QUICK APPLY