Administrative Program Specialist C-GAPA-HR Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5031942) Apply  Administrative Program Specialist C-GAPA-HR Salary $3,579.00 - $7,025.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number LDOE50626657-080525EL-GAPA-HR Department Education-State Activities Opening Date 08/07/2025 Closing Date 8/12/2025 11:59 PM Central + Description + Benefits + Questions About this Job **This position is located in Baton Rouge, LA** Office of GAPA-Human Resources Job Focus Area In HR at LDOE, our mission is to recruit and retain compassionate and highly motivated employees to serve the agency and those who serve the children of the State of Louisiana. We provide onboarding, training and professional development services to every employee within the agency, working every day to ensure a safe, healthy, and productive work environment. We are looking for an individual with strong communication skills (written and verbal) to assist with providing clear communication regarding weekly agency policies updates. We’re looking for an Administrative Program Specialist C to serve as the first point of contact at the agency, facilitating orientation, training assignment and support, recruitment assistance as well as continual performance maintenance; this position keeps HR and agency compliant and running smoothly. Preferred Experience Experience and expertise with spreadsheets, google docs, highly self-organized with great time management skills. Candidates with the following skills and competencies are encouraged to apply: + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization. + Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. + Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal. + Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. + Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. + Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals with in the established timeline. + Networking: The ability to intentionally develop or maintain relationships with internal partners, external partners, and professional contacts. + Solving Problems: The ability to discover solutions to problems. Minimum Qualifications Five years of experience in administrative services; OR Six years of full-time work experience in any field plus two years of experience in administrative services; OR A bachelor's degree plus two years of experience in administrative services; OR An advanced degree plus one year of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168110) . Job Duties and Other Information Job Duties: As an Administrative Program Specialist in HR, you'll help create a positive first impression for every employee who walks through our doors. In this role, you will: + Facilitate new employee orientation bi-weekly + Assign employees to required trainings + Assist Executive Director with professional development platforms + Responsible for weekly and monthly agency-wide communications + Answer incoming calls, emails, and provide in person assistance with training and/or recruitment inquiries + Coordinate and support agency at career/job fairs and fundraiser(s) annually + Support HR staff with travel documents and submission + Support the HR staff/team with day-to-day office orders, document tracking, and other office procedures as requested Position-Specific Details: Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected. Career Progression: This position does not participate in a Career Progression Group. Work Schedule: Work hours are Monday - Friday. Work hours will be determined. Compensation: The salary offered will be determined based on qualifications and experience. **Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire . How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experienceMUST be listed on the online application. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. For further information about this vacancy contact: Louisiana Department of Education – Human Resources PO Box 94064 Baton Rouge, LA 70804 ldoejobs@la.gov Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. + Yes + No 02 Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal. + I have no experience and/or am uncomfortable building and supporting teams + I have limited experience or require assistance to build and support teams + I can build and support teams + I can build and support teams and help others improve their ability to build and support teams 03 Explain your rating by providing specific and relevant examples in the box below. 04 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively + I have limited experience or require assistance to communicate effectively + I can communicate effectively + I can communicate effectively and help others improve their communication 05 Explain your rating by providing specific and relevant examples in the box below. 06 Rate your ability to demonstrate Initiative based on our definition: The ability to assess Information and take action independently to help the organization achieve its goals. + I have no experience and/or am uncomfortable demonstrating initiative + I have limited experience or require assistance to demonstrate initiative + I can demonstrate initiative + I can and help others improve their ability to demonstrate initiative 07 Explain your rating by providing specific and relevant examples in the box below. 08 Rate your ability to drive vision and purpose based on our definition: The ability to consistently communicate a compelling picture of the vision and purpose of the organization. + I have no experience and/or am uncomfortable driving vision and purpose + I have limited experience or require assistance to drive vision and purpose + I can drive vision and purpose + I can drive vision and purpose and help others improve their ability to drive vision and purpose 09 Explain your rating by providing specific and relevant examples in the box below. 10 Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. + I have no experience and/or am uncomfortable managing projects + I have limited experience or require assistance to manage projects + I can manage projects + I can manage projects and help others improve their ability to manage projects 11 Explain your rating by providing specific and relevant examples in the box below. 12 Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education: + Yes + No Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email