Administrative Program Specialist- A Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/5027352) Apply  Administrative Program Specialist- A Salary $3,127.00 - $6,136.00 Monthly Location Shreveport, LA Job Type Classified Job Number 211338 Department LSU Health Sciences Center-Shreveport Opening Date 08/08/2025 Closing Date 8/13/2025 11:59 PM Central + Description + Benefits + Questions About this Job Program Administrator A (Undergraduate Education Coordinator) will perform coordinating and administrative duties for the undergraduate academic programs and missions of the Department of Surgery. This position requires the incumbent to possess the ability to handle several projects at the same time with little or no supervision. This is a highly visible position and requires an incumbent who is highly organized and can successfully interact with multiple departments across the institution and other healthcare facilities. In addition, incumbent provides administrative support for the Director of Undergraduate Surgery Education as well as other clinical divisions as directed by the Business Manager. The incumbent must possess the highest level of literacy and skill in the use of the English language and maintain the confidentiality of the student and patient care activities of the Department of Surgery. Incumbent must have good management and communication skills, as well as technical computer skills. The incumbent is expected to perform high level administrative duties based upon knowledge of the Director of Undergraduate Surgery Education’s views and/or verbal instructions. Routine supervision is received from the Business Manager of Surgery. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. Driving Vision and Purpose:The ability to consistently communicate a compelling picture of the vision and purpose of the organization. Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change. Championing Continuous Improvement:The ability to systematically drive or promote continuous improvement. Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. Minimum Qualifications Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) . Job Duties and Other Information Job Duties: The Undergraduate Education Coordinator is responsible for the coordination of the Surgery Clerkship and the Fourth-Year Surgery Rotations, including the implementation, assessment/evaluation, and management of academic and administrative activities to ensure fulfillment of learning objectives and clinical experiences. + Teaching: Maintains all syllabi (Surgery Clerkship and ten Fourth-Year Surgery Elective Rotations). Coordinates teaching schedules with the Director and faculty to ensure no conflicts or omissions. Maintains lecture calendar. Ensures that the information on lecture dates and times is delivered to appropriate personnel. Maintains and distributes clinical rotation schedule. Coordinates video conferences and sends out invitations for lectures + Evaluations: Organizes, distributes, and maintains permanent files on student evaluations. Demonstrates expertise in learning and utilizing One45, the paperless medical school student evaluation system. Manages all information in One45, Moodle, and myNBME. Attends clerkship coordinator meetings. Manages logistical and operational aspects of all class requirements. + Works with clerkship leadership and faculty to develop, implement, evaluate, and manage all academic and administrative elements of the clerkship to ensure fulfillment of learning objectives and clinical experiences. + Ensures consistent standards and objectives are met and assists students with completion of requirements associated with the clerkship including procedure lists, case logs, assignments, and other required activities. Monitors student progress and independently informs students of incomplete competencies or other course requirements. + Contacts faculty periodically during the clinical rotation for student evaluations and grades. Compiles and enters grades in the One45 system. Advises clerkship director on progress, emergent issues, and suggestions for development of the program. Position-Specific Details: Appointment Type: Job Appointment Career Progression: This position may be filled as an Administrative Program Specialist A Work Schedule:Normal working hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. Occasional overtime may be required. Lunch and breaks are dictated by workflow. How To Apply: No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy, contact: Brian Washington, MBA, SHRM-CP Talent Acquisition Specialist Office of Human Resource Management LSU Health Shreveport Office: 318-675-5605 Fax: 318-675-4191 Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Do you have any Medical Terminology experience? 02 Do you have any experience in working in a higher education academic office? + Yes + No 03 Do you have any experience in facilitating for college students? + Yes + No 04 How many years of experience do you have using Business Objects? 05 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 06 ADi: Explain your rating by providing specific and relevant examples in the box below. 07 DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. + 1= I have no experience and/or am uncomfortable demonstrating accountability + 2= I have limited experience or require assistance to demonstrate accountability + 3= I can demonstrate accountability + 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability 08 DA: Explain your rating by providing specific and relevant examples in the box below. 09 TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. + 1= I have no experience and/or am uncomfortable thinking critically + 2= I have limited experience or require assistance to think critically + 3= I can think critically + 4= I can think critically and help others improve their ability to think critically 10 TCr: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email