Administrative Professional - Events & Operations Lead

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us

The ideal candidate for this in-person role is a proactive professional who anticipates organizational needs, operates with strategic foresight and discretion, and fosters a warm, positive environment. This position offers direct exposure to senior leadership and requires a high level of technical and organizational expertise. The candidate should demonstrate curiosity, a commitment to continuous improvement, and a drive to incorporate industry best practices into their work.

They will report directly to the Executive Assistant to the US CEO/D.C. Office Manager and will work collaboratively with members of the D.C. support team in a dynamic office environment on administrative tasks, including serving as the first point of contact for D.C. Headquarters visitors. Standard office working hours are expected with occasional overtime to meet deadlines or support special events.

We are looking for an Administrative Professional-Events & Operations Lead. This is an onsite position located in Washington, D.C.

Responsibilities:

Event Coordination:

Lead and oversee all event-related activities for the Washington, D.C. office, acting as the central point of contact for internal stakeholders, external partners, and clients. Manage the full lifecycle of events, including executive meetings, customer engagements, conferences, and special functions. Coordinate and schedule meetings and events with precision, ensuring optimal use of executive calendars and meeting spaces while proactively anticipating and addressing last-minute adjustments, special requests, and high-priority needs. Plan and execute event logistics with a focus on operational excellence. Responsibilities include venue setup, catering arrangements, audiovisual coordination, guest accommodations, and onsite management to guarantee smooth and professional experiences. Collaborate cross-functionally with executive leadership, administrative staff, vendors, and security teams to align event objectives, anticipate risks, and execute contingency plans as needed. Maintain vendor relationships and manage event budgets and expense reporting. Uphold brand standards and create positive experiences that reflect the company’s culture and values, ensuring all events are executed at a high standard and align with organizational priorities.

Administrative Support:

Manage calendars, schedule meetings, complete expense reports and handle travel arrangements for senior U.S. executives. Assist in strategic administrative tasks including communications, vendor management, and research as bandwidth permits. Work closely with the Executive Assistant to the US CEO and provide backup support directly to the CEO as needed. Handle information in a timely manner with an emphasis on discretion and confidentiality.

Office and Customer Service

Greet and welcome high-level visitors and clients, assess the purpose of their visit, and ensure they are directed promptly to the appropriate staff member.Respond to inquiries with professionalism and accuracy across in-person, phone, and email communications.Maintain a clean, organized, and professional reception area; ensure adherence to Siemens' clean desk policy throughout the officeFacilitate smooth onboarding and offboarding processes by coordinating necessary tools, equipment, and resources to support employee transitions.Provide basic IT support by troubleshooting hardware, software, and connectivity issues to minimize operational disruptions.You’ll win us over by having the following qualifications:

Basic Qualifications:

5+ years administrative support or equally transferrable experience Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management systems. Must be authorized to work in the US without the need for sponsorship now or in the future

Preferred Qualifications:

Excellent verbal and written communication skills with the ability to engage effectively with clients, visitors, and team members.Approachable and professional presence, fostering a welcoming environment.Highly organized with the ability to manage multiple priorities and tasks efficiently.Strong team player with a collaborative mindset and a commitment to contributing to a positive workplace culture.Keen attention to detail and effective problem-solving abilities; remains calm and resourceful in unexpected situations.Capable of working both independently and within a team-oriented setting.Eagerness to learn and adapt to new tools, technologies, and best practices to enhance operational efficiency.Bachelor’s degree preferred; equivalent relevant experience will also be considered.

You’ll benefit from:

Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html The pay range for this position is $59,600-$80,400. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with the purpose of adding real value for customers. Learn more about Siemens here.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

#LI-JE1

You’ll Benefit FromSiemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html.
The pay range for this position is $59,600 - $80,400 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you’re unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

Pay Transparency Siemens follows Pay Transparency laws.

California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here.

Criminal History Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.