**Administrative Management Specialist(5039)** Location **Arlington, VA** Job Code **5039** \# of Openings **1** Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=GATEWAYVENT&cws=55&rid=5039) **Job Brief** Administrative Assistant Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Administrative Management Specialist to join our Team in Arlington, VA. The Administrative Management Specialist plays a key role in supporting the efficient operation of the organization. This position performs a wide range of administrative, property management, and operational support duties, ensuring seamless day-to-day activities while maintaining compliance with regulatory requirements. The role involves scheduling, correspondence management, database maintenance, property accountability, financial tracking, reporting, and logistics support. The Administrative Management Specialist conducts research, analyzes data, prepares reports, and provides guidance to staff while maintaining strict confidentiality. Regular and predictable attendance is essential, along with the ability to work independently and collaboratively in a team environment. **Position Responsibilities:** + Provide comprehensive administrative support, including scheduling meetings, managing office activities, coordinating travel, and handling logistics. + Answer, screen, and route phone calls; receive and direct visitors and clients. + Draft, prepare, and edit correspondence, reports, memos, emails, and other documents. + Maintain and audit both hard copy and electronic filing systems, scan documents into digital case files. + Perform data entry and ensure accuracy and consistency across all databases and reports. + Conduct research and develop spreadsheets, tracking systems, and presentations for management use. + Provide investigative follow-up and support using designated tools. + Support financial tracking activities and assist in budget planning and resource allocation. + Provide technical and administrative guidance to staff members. + Provide logistical support for conference planning, outreach events, and interdepartmental activities. + Assist in the execution, analysis, and tracking of financial and operational resources. + Conduct data analysis, prepare reports, and make recommendations to enhance the effectiveness and efficiency of programs. + Review and verify reports for accuracy; reconcile inconsistencies in tracking systems and files. + Perform other related administrative duties as assigned + Managing, coordinating, and controlling Diversion Control Fee Account (DCFA) funded accountable and non-accountable property and/or equipment for the Diversion Control Program (DCP) inventory management program. + Developing, conducting, and implementing organizational procedures required to maintain a comprehensive equipment control program. + Researching and implementing new and improved methods and procedures for addressing areas of acquisition, storage, inventory, issuance, repair, and placement of supplies. + Coordinate property acquisition, storage, inventory, issuance, repair, and final disposition. + Maintain accurate property records, including serialized items, property books, and hand receipts, utilizing specialized software and databases. + Ensure all property management issues are resolved prior to closeout actions. + Plan and oversee property management activities for assigned contractors. + Identifying and analyzing issues, gathering information, and developing recommendations to improve, enhance or advance the effectiveness and efficiency of operations in support of the DCP initiatives. **Position Requirements:** + US Citizen. + Must be able to obtain and maintain a Public Trust level clearance and be drug-free. + Bachelor's degree. + Equivalent work experience may be substituted for degree. + Bachelor’s degree or equivalent work experience. + Minimum of three years of experience as an analyst or related field. + Strong verbal, written and interpersonal skills; excellent proofreading skills. + Professional demeanor. + Strong organizational and interpersonal skills. + Intermediate to advanced skills in manipulating data in Excel preferred. + Experience performing extensive research utilizing multiple data sources systems preferred. + Able to work as part of a team or independently with minimal direction. + Ability to multi-task; detail oriented; be observant and anticipate operational needs. + Excellent problem solver and able to handle difficult situations. + Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Power BI, and Outlook), technology systems, and communications tools (Adobe). + Knowledge of clerical and administrative procedures and systems such as filing and record keeping. + Ability to be flexible and adaptable in a variety of situations. **Position located in Arlington, VA.** **The salary range for this position is $55,000 - $65,000.** **Apply directly online at:** https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=46&rid=5039 VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.