Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition 202500158S Title Administrative Coordinator III - Assistant to the Executive Director of SEI Ops (Internal Applicants Only) FLSA status Non-Exempt Hiring Salary This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdfOccupational Category Technical/Para-Professional Department Strategic Enrollment and Innovation Division Division of Enrollment Open Date 06/03/2025 Open Until Filled Yes Educational and Experience Requirement Bachelor’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position. Nature & Purpose of Position Performs highly responsible administrative assignments and coordinates administrative services for the division of Strategic Enrollment & Innovation (SEI), providing support to the Executive Director of Operations and the Senior Vice President for Strategic Enrollment & Innovation (SVP for SEI). Primary Responsibilities Support to the Executive Director of Operations for SEI:
Provides full administrative support, including managing calendars, scheduling meetings, and handling correspondence. Prepares reports, presentations, and other documents for operational and strategic planning. Tracks and organizes ongoing projects, including deadlines, deliverables, and interdepartmental coordination. Prepares agendas, documents meeting minutes, and ensures follow-up on action items across SEI departments. Organizes events, workshops, and meetings involving SEI leadership. Assists with administrative aspects of budget management, including expense reports, procurement, and financial tracking.
Support to the Senior Vice President (SVP) for SEI:
Helps manages the SVP’s complex calendar, coordinating meetings with high-level internal and external stakeholders. Handles confidential correspondence, drafts memos, and communicates key information on behalf of the SVP. Organizes and prepares materials for meetings, including board meetings, executive leadership sessions, and strategy discussions. Arranges travel logistics for the SVP, including registrations, bookings, and reimbursements. Tracks strategic initiatives, ensures follow-up on priorities, and prepares reports and presentations for the University President or Board of Regents. Maintains sensitive files and documents related to strategic projects, personnel, and university priorities.
General Departmental Support:
Processes travel and training requests, prepares requisitions, and handles purchasing and personnel-related actions, including Electronic Personnel Action Forms (ePAFs). Assists with internal work ticket tracking for administration, purchasing, personnel requests, and other actions as needed. Maintains office files, schedules meetings, and coordinates departmental events.
Performs other related duties as assigned. Other Specifications Communicates effectively with other University departments, students, local vendors, and external agencies. Reviews internal procedures and recommends changes to improve efficiency. Acts as a liaison between administrators and staff in matters involving policy decisions. Prepares and maintains records and reports to support departmental activities and decision-making. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/43708 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report