Job Title Administrative Coordinator II Agency Texas A&M University Department Vice Pres For Research Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://research.tamu.edu/. What We Want We are seeking a detail-oriented and proactive Administrative Coordinator II to support our Research Infrastructure and Operations Support Team. The ideal candidate will possess strong organizational and communication skills, with the ability to manage complex calendars, coordinate financial and administrative tasks, and maintain critical research infrastructure databases. They should be adept at multitasking, comfortable working independently, and capable of exercising sound judgment in a dynamic academic and research environment. Experience in customer service, event coordination, and familiarity with university systems is highly preferred. What You Need To Know Compensation will be commensurate to the selected hire’s experience. A cover letter and resume are strongly recommended. Qualifications Required Education and Experience + Bachelor's degree or equivalent combination of education and experience. + Three years of experience in office administration. Required Knowledge, Skills, and Abilities + Ability to multitask and work cooperatively with others. + Knowledge of word processing, spreadsheet, database, and presentation applications. + Interpersonal and communication skills. + Planning and organization skills. + Ability to effectively communicate both orally and in writing. + Ability to positively and professionally interact with clients and staff. + Excellent communication and presentation skills. + Strong interpersonal and organizational skills. + Working knowledge of office software programs. + Ability to orally comprehend and express information and use inductive and deductive reasoning. + Ability to positively and professionally interact with clients and staff, groups of various sizes. Preferred Qualifications + Calendar Management. + Customer Service experience. + Event management or support experience. + Ability to cultivate and maintain professional working relationships with people of various scientific backgrounds. + Familiarity with academic and research environments. Responsibilities 1) Financial/Administrative Support + Manages the Associate Vice President’s calendar. + General programmatic support, including but not limited to: + Material orders + Submission of receipts and Laserfiche forms + Account support (invoicing/coordination) for liquid nitrogen service + Assist with building access requests, mailing list management, and removal of former employees who should not have access to buildings or vivarium. + A ssist and provide backup support to CPI Coordinator for meetings, events, and publication/distribution of the newsletter and rule reviews. 2) Support for Research Infrastructure database + Manages and maintains contact information for each lab (maintaining the best point of contact annually). + Managing the annual input of information from each lab, including but not limited to: + Criticality index + Survey photos + Equipment use (shared or not) + Room numbers and PI occupant confirmation + Monitors data feeds and exception reports for FAMIS file errors. + Assists with efforts to intake insurance coverage information for equipment in each lab stored in the database. 3) BBA Lease Support + Creates lease documents. + Serves as liaison to the Research Enterprise Business Services (REBS) representative. + Provides onboarding for new tenants (NetID creation, parking, IDs and building access). 4) ILSB/TIPS Room Reservations + Manages room calendars for internal/external event requests. + Coordinates rooms and event space support needs with university stakeholders. Other Requirements and Factors + This position is security sensitive + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatically enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.