Job Title Administrative Coordinator I Agency Texas A&M University Department Mathematics Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Glimpse of the Job Works under general supervision and provides administrative support for the Mathematics Department Head office to include the exercise of discretion and independent judgement with respect to matters of significance. Opportunities to Contribute: + Oversee planning and execution of administrative operations. + Maintain daily office calendar and appointment monitoring. + Review and monitor project and program timelines and proactively identify issues. + Coordinate office records retention and maintain reference materials. + Coordinate inventory and maintenance of office supplies, faculty workstations, and equipment. + Coordinate logistical arrangements for travel, meetings, and events. + Develop, maintain, and provide technical information regarding administrative office procedures. + Assist in establishing procedures to ensure compliance with regulations. + Monitor and ensure compliance with office policies and procedures. + Assist Faculty and Department Head with annual reporting through the Interfolio Faculty 180 system. + Process and track Immigration employment paperwork for J-1 cases. + Serve as backup to process H-1B and permanent residency cases. + Process, route and track necessary paperwork for research positions. + Serve as primary administrative support to Department Head suite. + Serve as backup to the Mathematics Teaching Operations office. + Provide administrative support for executive staff and various team members. + Coordinate meetings, conferences, and special events. + Assist with content and maintenance of office website. + Provide support for exam processing and assessment platforms. + Assist with providing faculty, staff, graduate students and visitors building and room access. + Provide support to Administrative Coordinator I in the Department of Mathematics Teaching Operations suite. Qualifications: + Bachelor's degree or equivalent combination of education and experience. + Two years of related office administration experience. A well-qualified candidate will also possess: + Ability to multitask and work cooperatively with others. + Knowledge of spreadsheet, database, and presentation applications. + Interpersonal and communication skills. + Planning and organization skills. Salary: Compensation will be commensurate based on the selected candidate's education and experience. What You Need to Do: Apply! Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. The Department of Ma the m a ti cs within the College of Arts of Sciences plays a fundamental role in any area of hu ma n activity, from purely scientific enterprises to the financial and business world. The analytical and quantitative skills acquired with rigorous ma the m a ti cal training provide great career opportunities, including jobs in academia, industry and government labs, actuarial companies, the financial ma rket, high-tech and computer-security companies, conservation and environmental agencies, energy, and ma ny others. To learn more about us, please visit our website at https://artsci.tamu.edu/ ma the m a ti cs/index.html We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12- 15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month + Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.