Description Robert Half is seeking a talented Administrative Coordinator to a team based in Philadelphia, Pennsylvania. This is a long-term contract Administrative Coordinator position ideal for a meticulous and goal-driven individual who thrives in a fast-paced environment. The Administrative Coordinator role involves handling a variety of administrative tasks and ensuring smooth operations within the office. If this sounds like you then click the apply button today become an integral part of the team. If you have any questions, please contact Hayley Master at 215-568-4580 and mention JO# 03720-0013281076. As an Administrative Coordinator your Responsibilities will include but are not limited too: • Manage and coordinate the Executive Director's calendar, including booking travel arrangements and handling logistical details. • Process incoming and outgoing mail while responding promptly to student inquiries. • Organize front desk coverage schedules and ensure contracts are tracked through the approval process. • Oversee payroll activities, including tracking and submitting timesheets for student staff. • Maintain inventory levels by ordering supplies and managing expense reporting. • Submit and monitor maintenance requests to ensure timely resolutions. • Collaborate with HR to facilitate onboarding processes for student staff. • Draft and distribute communications, liaise with vendors, and build relationships with internal and external stakeholders. • Assist with testing administration, including scheduling, handling excuses, and managing absences. • Coordinate room reservations, submit work orders, and provide support on additional administrative tasks as required. Requirements The ideal Administrative Coordinator will have: • At least 2 years of experience in an administrative role within a fast-paced environment. • Strong verbal and written communication skills. • Familiarity with higher education settings is preferred. • Proficiency in both Office Suite and Google Suite is required. • Experience with Banner software is highly desirable. • Demonstrated ability to stay self-motivated and maintain professionalism under pressure. • Exceptional organizational skills with a tech-savvy approach to problem-solving. • Active listening skills and a positive, proactive attitude. If this sounds like you then click the apply button today become an integral part of the team. If you have any questions, please contact Hayley Master at 215-568-4580 and mention JO# 03720-0013281076. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .