Job TitleAdministrative Coordinator

Job Description SummaryThe Administrative Coordinator plays a key role in supporting the Workplace Experience Team by ensuring smooth daily operations and an exceptional experience for building occupants. This role requires strong customer service skills, organizational ability, and the capacity to support facilities and office operations in a dynamic work environment.

The position focuses on maintaining a well-managed, well-maintained facility by coordinating daily activities, managing vendor services, and supporting occupant needs.Job Description

Key Responsibilities

Pay: $23hr-$27hr.Schedule: Monday-Friday (7:30am-4:30pm).Manage room scheduling for multiple buildings, providing real-time support and ensuring all meeting requirements are met.Serve as the first point of contact for service requests and direct them to appropriate personnel or vendors (e.g., maintenance, events, cleaning).Build and maintain positive relationships with clients, visitors, staff, and vendors.Support clients with workplace transitions & protocols.Recommend and implement improvements to enhance the employee experience.Identify and report facility issues such as maintenance or repairs.Communicate relevant updates to staff, management, and account teams.Monitor workspace and meeting room readiness.Assist with addressing employee feedback and resolving issues.Support data collection efforts, including gathering feedback from occupants.Perform administrative duties such as filing, supply ordering, data entry, and report preparation.Support safety meetings and maintain emergency manuals, training records, and related documentation.Provide backup support to other team members as needed.

Key Competencies

Strong problem-solving and conflict resolution skills.Excellent verbal and written communication.Highly organized, detail-oriented, and self-motivated.Ability to prioritize tasks in a dynamic environment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Professionalism, reliability, and strong interpersonal skills.

Experience Requirements

Preferably 2–3 years in customer service, hospitality, conference services or facilities management environment.

Other Duties

This job description outlines key responsibilities and may evolve based on business needs. Additional duties may be assigned as necessary.

Work Environment

This role is based in a professional office setting and may involve occasional travel between buildings in various weather conditions. Standard office equipment is used regularly.

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities.  Discrimination of any type will not be tolerated. 

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”