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Provide a cover letter and resume addressing your interest in this position and outlining your relevant skills and experience. 

Job Summary

Provide high-level administrative support and expertise to the Weiser Center for Europe and Eurasia; Center for Russian, East European, & Eurasian Studies; Center for Armenian Studies; Center for Emerging Democracies; and Copernicus Center for Polish Studies staff and directors during an exciting time of growth and expanded initiatives with our dynamic and positive team.  

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Serve as front line office management. Maintain telephone and mail triage, directors' calendars, and specialized e-mail lists (including MCommunity). Provide expert administrative support to the directors and manager.

 

Assist with programming initiatives. Schedule meetings, plan conferences and other events (e.g., faculty meetings, student orientations, annual receptions, etc.) as needed. 

Organize and maintain contact database for all centers, run reports, and oversee mailings (e.g., event calendars, Annual Report, and development mailings). 

Prepare publicity such as MailChimp emails; respond to phone and email informational requests. Oversee 5th floor office spaces including organization, tracking office supply inventory, ordering supplies, and identifying space needs and efficiency recommendations.

Maintain Standard Operating Procedure Documents and oversee yearly review and updating process

Oversee hiring and supervision of student support staff, as required, including oversight of student staff schedule, onboarding, training, daily work assignments, time card approval, and regular feedback.

Serve on facilities and emergency response committees for Weiser Hall  (50%)

Administrative Program Support:

Coordinate with LSA Finance and HR and Shared Services Center. Provide assistance with travel and logistics for faculty and staff as needed. Make travel and logistical arrangements for guest speakers, including international VIPs, Weiser Postdoctoral Fellows, Professional Development Award recipients and other international visitors. 

Support events (prepare guest lists and invitations, catering, room scheduling, etc.).  Interface with scholars and dignitaries, periodically acting as a welcoming, professional face of the centers.  Some evening and weekend work may be required.

Work with programmers on publicizing events (promotional materials, e-mail, flyers, and invitations).  Prepare and execute mass mailings and other high-visibility communications.  (30%)

Advancement Support:

Support centers' advancement events (prepare guest lists and invitations, catering, room scheduling, etc.). 

 

Process gifts and serve as the centers' administrative liaison to LSA's office of Advancement.  Coordinate with LSA Advancement on gift processing, database updates, and mailings and solicitations (10%)

Grant Data and Reporting Support 

Assist with student report outreach, tracking, and compliance for grants and fellowships

 

Monitor and maintain Faculty and Alumni data; complete information requests and organization as needed to support applications for major federal grants.

(10%)

Required Qualifications*

Bachelor's degree or equivalent combination of education and experienceMinimum of 4 years experience in administrative work with advancing responsibilityStrong attention to detail and follow-through on tasksExcellent interpersonal, verbal, and written communication, as well as collaborative skills Demonstrated organizational skills, ability to take initiative, set priorities, and manage multiple projects simultaneouslyExperience with desktop publishing, presentations and webpage maintenance; Skillful with Microsoft and Google office suites, directories/databases, Adobe Acrobat, and comfort learning new softwareExperience with calendaring tasks for individuals and groupsAbility to accomplish multiple tasks in a busy environmentA passion for working with people from other cultures and a desire to work independently, be part of a team, and be a self-starterDesired Qualifications*

A Bachelor's degree in international studies or related field, or an equivalent combination of education and experience; proficiency in at least one regional language (beyond English).Experience working in an academic environment administration.Familiarity with University policies, and UM financial systems (M-Pathways and Emburse Enterprise), processes, and procedures.  Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The salary range for this position is $46,800 to $58,600, please note a higher salary may be offered for well-qualified candidates.

This is a hybrid work position, with at least 3 days onsite and 2 remote during the academic year.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world. 

 

To learn more about LSA's Mission, Vision and Values, please visit: lsa.umich.edu/strategicvision. 

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.