HealthPlanOne's mission is to help people find the right health insurance at the right price, so they live healthier lives. We are committed to making the shopping process simpler. Our mission has never been more important than it is today.

The Administrative Coordinator provides support to the company's employees, acts as a link connecting departments, vendors, and staff members, handles telephone communications, and deals directly with administrative inquiries.

Duties/Responsibilities:

Performs day-to-day financial and administrative support activities for the sales center executives and managementMaintains a complex and dynamic calendar of appointments for the Senior leaders, and others as assigned, to include scheduling meetings, daily reminders, reminder of next day meetings/appointments, and travelCoordinates meetings and prepares agendas for weekly and monthly meetings as well as compiling and coordinating agenda items, distributing meeting materials and serving as the recording secretary for assigned meetingsResponsible for maintaining the overall site appearance (lobby, conference rooms, break room, sales floor) and recommending ideas/suggestions for improvementInterfaces with internal/external customers and vendorsAssist and support employee-related activities including employee recognition and other morale programs, including lead role on engagement committeeProvide support as needed for local HPOne employee events on and off siteSupport human resources, talent acquisition, and operations leaders in new hire onboarding activitiesSort, screen, and distribute incoming and outgoing mail; prepare photocopies and facsimilesOrder office and kitchen supplies and maintain storage for the sales centerObtain, monitor, and distribute key fobs and building access key cardsLiaison for property management requests/issuesProvide clerical support to the office teamReceive and respond to correspondence; proofread, revise, and edit other materials for accuracy, thoroughness, and appropriatenessSome local travel may be involvedPerforms other related duties as assigned

Required Skills/Abilities:

High School diploma or equivalentExcellent customer service and office administration skillsAdvanced PC skills, Microsoft Office Suite skillsExcellent written and oral communicationMust be organized, detail oriented and possess excellent proofreading skillsAble to handle confidential information with discretionMust be able to take initiative and exercise good judgmentAble to work well with a variety of people across the organizationAble to coordinate a variety of items and prioritize importanceWillingness to go above and beyond the job description - think outside the box

Preferred Skills/Abilities:

2 years’ relevant experience in an administrative capacityExposure to Medicare and other insurance products

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer, typically in a cubicle environment (constant noise, fluorescent overhead lighting)

Equal Employment Opportunity (EEO) is a fundamental principle at HealthPlanOne, where employment is based upon personal capabilities and qualifications. HealthPlanOne does not discriminate because of actual or perceived sex, sexual orientation or preference, gender identity, gender, transgender, race, color, religion, national origin, creed, citizenship status, ancestry, age, marital status, pregnancy, childbirth or related medical conditions, medical conditions including genetic characteristics, mental or physical disability, military and veteran status, or any other protected characteristic as established by law. HealthPlanOne requires the necessary drug testing and background checks as part of our pre-employment practices. If you need assistance or an accommodation due to a disability, please contact us to request accommodation at accommodations@hpone.com