Description The Opportunity A leading, independent global asset management firm is seeking a highly organized and proactive Administrative Coordinator to support senior executives and provide administrative support across a dynamic and collaborative team. This is a fantastic opportunity to join a high-growth office within a financially strong and well-supported organization. Key Responsibilities + Manage complex calendars, schedule internal/external meetings, and arrange conference rooms, catering, and logistics + Coordinate domestic and international travel, including flights, hotels, and transportation in line with company travel policies + Prepare and submit expense reports and reimbursement requests + Serve as liaison between the team and various internal departments + Answer and route a high volume of time-sensitive calls, taking accurate and detailed messages + Maintain and organize calendar entries; resolve or escalate conflicts proactively + Provide phone coverage and administrative support to other team members as needed + Assist with planning client visits, coordinating internal resources, and anticipating needs + Support ad hoc projects and events as assigned What’s in It for You + Generous retirement benefits – 15% 401(k) contribution, not just a match + High-growth office with strong financial performance and recent senior-level hires + Beautiful new offices located right next to Caltrain in Redwood City + Friendly, collaborative, and supportive team culture + Opportunity to be part of a respected global firm with a broad platform and diverse capabilities Requirements Qualifications + Prior administrative or executive support experience, preferably in financial services + Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) + Ability to thrive in a fast-paced, deadline-driven environment + Strong attention to detail and exceptional organizational skills + Ability to interact confidently with senior-level stakeholders + Excellent time management and multitasking skills + Proactive, resourceful, and adaptable to changing priorities + Strong customer service mindset + Discretion when handling confidential information + Team-oriented but able to work independently with minimal supervision Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .