Job Title Administrative Associate V Agency Texas A&M University - San Antonio Department Department Of Educator & Leadership Preparation Proposed Minimum Salary Commensurate Job Location San Antonio, Texas Job Type Staff Job Description This position is responsible for maintaining office records including faculty files, purchasing, and budgeting; travel requests and vouchers; enrollment data, and faculty course load information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies. Responsibilities: + Maintains records related to the activities of the department. + Budgetary Processes such as payroll and budget transfers. + Screens calls and makes appointments for the Department Chair. + Handles correspondence and prepares reports and contracts. + Maintains office equipment and assists in acquiring supplies for department needs. + Maintains active files and assists in the processing of related program information. + Assists with correspondence and maintenance of hiring files. + Assists in the preparation of travel requests and vouchers. + Prepares workload reports. + Verifies schedules. + Performs other duties as assigned. Required Education and Experience: + High School Diploma or equivalent combination of education and experience. + Five (5) years of experience in related field. Knowledge, Skills and Abilities: + Knowledge of word processing, spreadsheet, and database applications. + Knowledge of accounting and budgeting for department. + Ability to multitask and work cooperatively with others. + Excellent written communication, analytical, interpersonal, and organizational skills. + Ability to work in a high stress environment. + Ability to work with sensitive information and maintain confidentiality. + Ability to work independently once given a project. Applicant Instructions:   Please make sure to provide the following documents:  + Cover Letter + Resume / CV   + Professional References For detailed instructions on how to apply for any position on our website, please use the following link:  http://www.tamusa.edu/humanresources/job-opportunities/index.html ​   Summary of Employee Benefits:   www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.  Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted , no changes or revisions can be made.  If you have issues with adding documents to your application, please contact HR at 210-784-2058.   In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.