Job Title Administrative Associate IV Agency Texas A&M Transportation Institute Department Air Quality and Environment Division Proposed Minimum Salary Commensurate Job Location Dallas, Texas Job Type Staff Job Description Who are we? The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals. Our Mission and Vision Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society. Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer. Our Work Environment Entrepreneurial culture Affiliation with Texas A&M University students and faculty Ability to work with nationally recognized experts Ability to help train the next generation of transportation professionals Premier office and research facilities and equipment Accredited laboratories and safety proving ground Outstanding research support services Hybrid work environment/telecommuting Flexible work hours Family friendly High staff retention rates Leadership development and wellness programs Data allowance and home office equipment reimbursements Relocation assistance (if eligible) Tuition reimbursement program (if eligible) Our Employee Benefits TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs. https://www.tamus.edu/business/benefits-administration/ What you need to know + This position requires in-person attendance at the Dallas TTI office on Tuesdays, Wednesdays, and Thursdays each week, with occasional additional days based on office activities. This can be discussed further during the interview process. + The salary range for position is commensurate. Final salary will be determined based on the applicant's qualifications and experience. Job Summary The Administrative Associate IV, works under general supervision and provides advanced administrative support work at the Dallas office. Continued employment in this position is contingent upon the availability of funding and satisfactory performance. Essential Duties and Responsibilities Provides advanced administrative support to TTI’s Air Quality and Environment Division and other staff within TTI’s Environment Group. Responsibilities include the following: + Assists with RIMS projections, preparing expense reports and travel reports in Emburse, and processing AggieBuy invoices. (40%) + Plans and executes administrative and office tasks independently within defined boundaries, with emphasis on supporting program and division priorities. (15%) + Provides editing and formatting support for various documents, including grant proposals, letters, and reports. Verifies, processes, and reviews documents. (15%) + Coordinates travel arrangements, meetings, seminars, conferences, and special events. (10%) + Manages and orders office supplies and equipment. Coordinates deliveries and receipt of materials. (5%) + Supports onboarding of new employees, including workspace setup, coordination with HR, NIS, and Facilities. (5%) + Performs other duties as assigned. (10%) Education and Experience High school diploma or equivalent combination of education and experience.Four years of related experience Knowledge, Skills and Abilities Proficiency in Microsoft Office Suite and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong organizational, interpersonal, and communication skills Preferred Qualifications Previous experience working in administrative or research support. Associate's degree or any equivalent combination of education and experience. Three years of related work experience in a business environment or administration. Physical Requirements Ability to perform common office functions. Ability to frequently communicate with other individuals within the workplace. Ability to operate a computer and other office productivity machinery. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.