Job Title Administrative Associate IV Agency Texas A&M University - Corpus Christi Department Blucher Proposed Minimum Salary Commensurate Job Location Corpus Christi, Texas Job Type Staff Job Description TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies. TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities. Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) ! PURPOSE The Conrad Blucher Institute for Surveying and Science at Texas A&M University-Corpus Christi (TAMU-CC) is inviting applications for an Administrative Associate IV to provide advanced administrative support to its Research Operations team and to support the daily business functions of a dynamic research institute. This position will work under general supervision and be the primary administrative point of contact for our Field Research Operations Group. Who We Are Texas A&M University-Corpus Christi (TAMU-CC) is a vibrant, Hispanic and Minority Serving Institution that has attained Carnegie R2 status as a doctoral university with high research activity. TAMU-CC is a regional university that proudly provides a solid academic reputation, renowned faculty, and highly rated degree programs since 1947. The university has a heritage of teaching excellence with innovation in research and community engagement as part of the distinguished Texas A&M System. TAMU-CC is the only university in the nation located on its own island and is at the heart of the Texas Gulf Coast. With palm tree lined pathways throughout the campus, nearby natural wetlands, a scenic hike-and-bike trail and pristine views of the beach and bays, TAMU-CC is a first-choice institution. The Conrad Blucher Institute for Surveying and Science (CBI) at TAMU-CC is a collaborative research environment utilizing geospatial science to support data driven decision making. The institute’s research laboratories develop innovative solutions informed by precise measurements honoring the legacy of the Blucher family and their commitment to surveying and science. CBI pushes the boundaries of geospatial science by applying cutting edge technologies to map, measure, collect and manage big data used to predict our physical environment. RESPONSIBILITIES Administrative Operations: 45% + Process travel and purchasing transactions ensuring adherence with institute, university, and sponsor compliance requirements. + Process procurement and travel credit card forms to ensure charges are properly approved and allocated to the correct accounts. + Prepare and process monthly fleet log entries to ensure charges are properly approved and allocated to the correct account for accounting actions. + Prepare and process monthly project-specific telecommunications charges to ensure charges are properly approved and allocated to the correct accounts. + Maintain research operations planning software to ensure deliverables are entered properly. + Assist with initiatives, meetings and special events. + Notetaking/minutes. Operations Support: 30% + Maintain calendar of field activities. + Help maintain laboratory space. + Provide support to the team as needed to facilitate successful completion of field work. + Monitor sponsor approval of task completion via electronic systems (proprietary and via email). + Draft fixed price invoices in accordance with deliverable completion and contract requirements. + Draft progress, technical, and final reports based on contract requirements. Teamwork and Collaboration: 20% + Develop a basic understanding of the work conducted by the institute and the research operations team in particular. + Build relationships with colleagues both within and outside of the institute. + Utilize resources, ask questions, and troubleshoot to complete job duties. + Utilize exceptional communication skills to share information both within and outside of the institute. Field Operations: 5% + Physical maintenance of environmental data collection stations. + Safely operate university vehicles/machinery + Other duties as assigned. QUALIFICATIONS + High school diploma or GED. + Four (4) years of related work experience. + Additional education/experience may be considered as substitution for minimum experience requirements: + Associate’s degree and Two (2) years of related work experience, OR + Bachelor's degree + Maintain a valid driver’s license. + Willingness and ability to travel, including extended overnight travel and work outside of normal business hours + Proven ability to follow spoken or written instructions. + Capable of working outdoors in a variety of environments and weather conditions, including exposure to extreme heat, cold, sun, wind, and rough terrain. + Physical capabilities: Capable of working outdoors in a variety of environments and weather conditions, including exposure to extreme heat, cold, sun, wind, and rough terrain. + Sit, stand, bend, twist, and maneuver in small spaces, and vessels. SKILLS AND ABILITIES + Excellent task management and organization skills. + Strong written and verbal communication skills. + Intermediate proficiency in Microsoft Office Suite. + High level of articulation and professionalism. + Exceptional attention to detail. + Critical thinking and proactive problem solving. + Ability to take initiative and identify opportunities for improvement. + Ability to either work in a team environment or independently with minimal guidance. + Ability to manage and prioritize tasks, resources, and time effectively. + Ability to present information clearly and concisely. + Ability to perform effectively under conditions of fluctuating workload and competing deadlines. + Ability to utilize resources, to ask questions, and to troubleshoot to complete job duties. + Genuine care for workplace wellbeing including what is physical and tangible and those unseen contributions that facilitate an efficient and effective work environment. PREFERRED QUALIFICATIONS + Bachelor’s degree in STEM field. + Work experience in a research focused organization. + Previous experience with systems and software used within the Texas A&M University System. + Demonstrated success using Azure DevOps SALARY: Up to $19.23 Hourly + NOTE: This is a grant funded position with continued employment contingent upon available funding. BENEFITS (rules, policies, eligibility apply) From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work. INSURANCE: (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf) + Medical + $0 - $30 per month for Employee Only coverage after university contribution ($920 value). + Up to 83% of premium covered by the university: + Employee and Spouse + Employee and Children + Employee and Family coverage + Dental & Vision + Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account DUAL CAREER PARTNER PROGRAM (https://www.tamucc.edu/human-resources/careers/dual-career-partner/index.php) ON-CAMPUS WELLNESS OPPORTUNITIES Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php) + Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php) + Public Loan Forgiveness + Book scholarships + 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply). Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php) : + Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP) + Voluntary Tax Deferred Account/Deferred Compensation Plan Time Off (https://www.tamucc.edu/human-resources/time-off/index.php) : + 8+ hours of vacation paid time off every month. + 8 hours of sick leave time off every month. + 8 hours of paid time off for Birthday leave. + 12-15 paid holidays each year. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.