Vanguard is the only company built for investors, fueled by a distinct core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success. The Global Risk & Security (GR&S) Division enables Vanguard's business strategy, protects Vanguard's clients, crew and assets, and stewards a risk-smart culture at Vanguard. Our teams leverage enterprise-wide insights, deep expertise, and trusted advice so that leaders and crew across Vanguard can drive faster, stronger, risk-informed decisions. About the Role We’re looking for a proactive and tech-savvy Administrative Associate to join our team. This entry-level position is ideal for recent graduates who are eager to contribute to a dynamic workplace and leverage modern tools to streamline operations. Y ou will have the opportunity to provide support to Vanguard's senior leaders and their broader departments. The ideal candidate for this position will be a problem solver with excellent communication skills and the ability to multitask and manage complex schedules. Working at Vanguard presents opportunities to make a difference every day. Add your unique experience to the mix and see what it’s like to change an industry with us! [The base salary in this role is $40,000 - $70,000- determined by skills and experience] Key Responsibilities + Calendar Management: Schedule meetings, organize events, and track attendance to keep our department and leaders on track. + Travel Coordination: Arrange travel plans and ensure refreshments are ordered when needed. + Procedure Adherence: Follow established guidelines with precision, while exercising independent judgment when appropriate. + Team Support and Office Management: Monitor and order office supplies, monitor expenditures. M anage desk assignments and maintain department distribution lists + Document Preparation: Create correspondence, reports, meeting minutes, presentations, and other written and visual materials. + Event Coordination: Organize and coordinate events, including full-day and multi-day on-sites and offsites. + Professional Representation: Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease. What You Bring to the Table + Education: High school diploma or equivalent required; Associate degree or related field preferred. + Experience: 1–2 years of administrative or related experience, ideally in a medium to large organization. Internship or campus leadership experience will be considered. + Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration tools like Teams, SharePoint, or scheduling platforms is a plus. + Organizational Skills: Strong ability to stay organized and manage multiple priorities with attention to detail. + Interpersonal Skills: Excellent ability to take direction, be adaptable, and collaborate positively with others. Preferred Attributes + Comfort with next-generation technology and digital tools. + Curiosity and willingness to learn new systems and processes. + A service-oriented mindset with a proactive approach to problem-solving. Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position. About Vanguard At Vanguard, we don't just have a mission—we're on a mission. To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best. How We Work Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.