Job details We are seeking a highly organized and proactive Administrative Assistant to join a team in College Station. The ideal candidate will provide day-to-day administrative support, manage office operations, and assist with coordinating projects and communications. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with professionalism. ...
Responsibilities:
Manage calendars, schedule meetings, and coordinate travel arrangements.

Prepare and edit correspondence, reports, and presentations.

Maintain organized electronic and physical filing systems.

Answer and direct phone calls, emails, and other communications.

Support office operations including ordering supplies and coordinating vendors.

Assist in organizing team events, meetings, and special projects.

Track expenses, process invoices, and support basic bookkeeping tasks.

Serve as a point of contact for internal staff and external stakeholders.

Answer and screen calls, greet guests, schedule appointments, maintain calendars.

Read and reply to email, routing to other departments as needed, create original correspondence, prepare expense, advance, mileage, and other reports.

Prepare meeting agendas and assist before and after meetings.

Manage travel arrangements including itineraries and all necessary collateral.

Prepare meeting agendas and ensure offices and meeting rooms are in proper condition to receive guests at any time.

Coordinate lunch orders for staff and guests, and prepare gift bags and baskets, as needed.

Provide in-office support for special events as needed, including some weekends and after regular work hours.

Other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Skills:
Experience supporting executives or senior management.

Knowledge of office management systems and procedures.

Familiarity with project management or CRM software.

Ability to work independently as well as collaboratively in a fast-paced environment.

Education:
High School

Experience:
1-4 years

Qualifications:
High school diploma or equivalent; associate or bachelor???s degree preferred.

2+ years of administrative or office support experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.

Strong written and verbal communication skills.

Excellent organizational skills with the ability to multitask and prioritize effectively.

Professional demeanor and discretion when handling confidential information.


Apply Now!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Show lessShow more We are seeking a highly organized and proactive Administrative Assistant to join a team in College Station. The ideal candidate will provide day-to-day administrative support, manage office operations, and assist with coordinating projects and communications. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Responsibilities:
Manage calendars, schedule meetings, and coordinate travel arrangements.

Prepare and edit correspondence, reports, and presentations.

Maintain organized electronic and physical filing systems.

Answer and direct phone calls, emails, and other communications.

Support office operations including ordering supplies and coordinating vendors.

Assist in organizing team events, meetings, and special projects.

Track expenses, process invoices, and support basic bookkeeping tasks.

Serve as a point of contact for internal staff and external stakeholders.

Answer and screen calls, greet guests, schedule appointments, maintain calendars.
... Read and reply to email, routing to other departments as needed, create original correspondence, prepare expense, advance, mileage, and other reports.

Prepare meeting agendas and assist before and after meetings.

Manage travel arrangements including itineraries and all necessary collateral.

Prepare meeting agendas and ensure offices and meeting rooms are in proper condition to receive guests at any time.

Coordinate lunch orders for staff and guests, and prepare gift bags and baskets, as needed.

Provide in-office support for special events as needed, including some weekends and after regular work hours.

Other duties as assigned.

Working hours: 8:00 AM - 5:00 PM

Skills:
Experience supporting executives or senior management.

Knowledge of office management systems and procedures.

Familiarity with project management or CRM software.

Ability to work independently as well as collaboratively in a fast-paced environment.

Education:
High School

Experience:
1-4 years

Qualifications:
High school diploma or equivalent; associate or bachelor???s degree preferred.

2+ years of administrative or office support experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.

Strong written and verbal communication skills.

Excellent organizational skills with the ability to multitask and prioritize effectively.

Professional demeanor and discretion when handling confidential information.


Apply Now!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Show lessShow morekey responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements.Prepare and edit correspondence, reports, and presentations.Maintain organized electronic and physical filing systems.Answer and direct phone calls, emails, and other communications.Support office operations including ordering supplies and coordinating vendors.Assist in organizing team events, meetings, and special projects.Track expenses, process invoices, and support basic bookkeeping tasks.Serve as a point of contact for internal staff and external stakeholders.Answer and screen calls, greet guests, schedule appointments, maintain calendars.Read and reply to email, routing to other departments as needed, create original correspondence, prepare expense, advance, mileage, and other reports.Prepare meeting agendas and assist before and after meetings.Manage travel arrangements including itineraries and all necessary collateral.Prepare meeting agendas and ensure offices and meeting rooms are in proper condition to receive guests at any time.Coordinate lunch orders for staff and guests, and prepare gift bags and baskets, as needed.Provide in-office support for special events as needed, including some weekends and after regular work hours.Other duties as assigned.

experience

1-4 years

skills

Experience supporting executives or senior management.Knowledge of office management systems and procedures.Familiarity with project management or CRM software.Ability to work independently as well as collaboratively in a fast-paced environment.

qualifications

High school diploma or equivalent; associate or bachelor???s degree preferred.2+ years of administrative or office support experience.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace.Strong written and verbal communication skills.Excellent organizational skills with the ability to multitask and prioritize effectively.Professional demeanor and discretion when handling confidential information.

education

High School

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