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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Administrative Assistant for The John Scott Dailey Florida Institute of Government - Boca Raton, FL.

The Institute’s primary mission is to forge closer government-university ties to address the needs of state, regional, and local governments and non-profit agencies. The IOG meets the needs of its constituents by coordinating training workshops for all levels of local government employees, technical assistance services, and policy conferences, seminars, and training workshops focusing on issues of public sector interest or concern.

Summary of Responsibilities:

Maintain fiscal oversight of IOG operations, including preparing purchase orders, processing invoices, credit card transactions, checks, deposits, and reconciling revenues and expenditures.

Assist with the coordination of the four levels of Florida Association of Code Enforcement (FACE) certification programs, including proctoring and managing exam results.

Support the Director with clerical tasks and occasional travel to training sites in their absence.

Coordinate logistics for on-site trainings and technical assistance requests, including records management, ordering supplies, and providing on-site support when needed.

Build and maintain strong relationships with community partners to expand training opportunities and promote IOG services.

Deliver excellent customer service by interacting daily with state and local government clients, using independent judgment to resolve issues.

Provide administrative support for IOG programs, including managing registrations, preparing attendance rosters, certificates of completion, evaluations, and collating course materials.

Maintain and update the IOG Access database.

Use QuickBooks for invoice management and general accounting functions.

Performs essential duties which will require occasional local travel.

Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

State retirement options including tax-deferred annuities and Roth 403(b) plans. 

State employees Public Service Loan Forgiveness (PSLF) program. 

Sick Leave Pool Program. 

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

Paid Community Engagement Volunteer Service Day 

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

Explore Living in Palm Beach County: 

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: https://bdb.org/data/housing/ 

Minimum Qualifications:

High school diploma with 5 years of appropriate administrative experience required.



Preferred Qualifications and Skills:
• Bachelor’s degree with at least 4 years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Workday, Canva, and QuickBooks.
• Exceptional organizational skills and ability to manage multiple projects independently.
• Excellent communication and customer service skills, essential to representing FAU and advancing the mission of the Institute of Government.

Salary:

$55,000 - $57,000 Annual salary.

College or Department:

A&L: Institute of Government

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8 a.m. - 5 p.m. Occasional weekends as needed.

Application Deadline:

2025-08-06

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter



OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.