About the Role

As an Administrative Assistant, you will support the Management Board with daily administrative functions related to meetings, calendars, projects and print and copy activities.

What You’ll Do

Schedule and maintain calendars and emails

Coordinate all meetings, including dates, agendas, food, meeting rooms and invitations

Ensure timely and appropriate responses to incoming mail and emails, including drafting written responses to all levels of management and key resources and customers

Set up and maintain email lists and meeting rooms access 

Order and maintain supplies and equipment for the department

Prepare and publish reports, presentations and spreadsheets

File and maintain department records and necessary documentation

Schedule and process expense settlements

Additional tasks may be assigned

What Skills You Have

REQUIRED

Excellent time management and organization skills

Attention to detail

Typing capability of 70 wpm combined with accurate proofreading

Strong knowledge of all Microsoft Office applications 

Working knowledge of the internet

High level of confidentiality

Strong problem-solving skills and the ability to remain calm in stressful situations and during periods of high workloads

High School diploma

PREFERRED

Associate’s Degree, Technical School Training, Paralegal or comparable training