Company Description

Royal Island is a faraway island retreat where every day is a new chapter. Located in the heart of the Baa Atoll, less than 20 minutes from Velana International Airport by domestic flight, our all-inclusive resort brings together the intimacy of a village, the spirit of escapism, and the warmth of Maldivian culture. It's a place to wake up to uninterrupted ocean views, connect over soulful South Asian dining, and be inspired by an evergrowing collection of signature excursions and spa experiences.

Job Description

We are seeking a diligent and versatile Administrative Assistant to support the Administrator and ensure the efficient operation of the Maintenance Department. This role involves a variety of administrative and coordination tasks including report preparation, document management, procurement support, and interdepartmental communication. The ideal candidate will be detail-oriented, highly organized, and able to multitask effectively in a fast-paced environment.

Key Responsibilities:

1. Planning and Scheduling

Assist the Maintenance Manager with day-to-day administrative duties.Organize and maintain departmental documents and records, both physical and digital.Ensure compliance with internal policies and procedures.Draft reports, memos, and other documentation as required.Visit work sites to gather updates and relay them to the Maintenance Manager.Coordinate with other departments to support project and task requirements.

2. Report Preparation and Documentation

Prepare accurate and timely reports related to procurement, operations, and administration.Generate monthly, quarterly, and annual reports as needed.Maintain systematic and accessible records of all reports and correspondence.

3. Procurement and Ordering

Order Maintenance Department items / requests and raise purchase requests in the ERP system.Coordinate with Stores regarding Maintenance Department orders and stock requirements.

4. General Office Administration

Maintain and update administrative records, files, and logs.Monitor office supplies and arrange for replenishment as necessary.Track employee attendance and assist in daily task scheduling.Provide support for special projects and other departmental needs.

5. Additional Duties

Perform other tasks and responsibilities as assigned by the Maintenance Manager

Qualifications

•    Diploma in Administration, Information Technology, or Human Resources.
•    Additional certifications in office management or administrative support are an advantage.
•    Strong Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
•    Strong Microsoft Excel skills for data analysis and reporting.
•    Proficiency with Microsoft Office 365 Online Email Client and other applications such as Teams, MS Planner.
•    Excellent interpersonal skills.

Additional Information