RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Aeronautics Systems Sector is currently seeking an Administrative Assistant 3 or 4 to support our Iuka, MS Location. This position is fully onsite and cannot be performed remotely.

The Administrative Assistant performs office functions such as setting up and maintaining files, interviewing callers and making proper referrals, arranging meetings and conferences, and receiving, referring, or answering mail. Other duties include reviewing drafts and finished documents for appropriate grammatical usage, answering questions relating to office operations and established policies and procedures, and gathering and compiling reports on information relevant to supervisors assignment.

Key Responsibilities:

Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflictsSupport reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissionsMake domestic and international travel arrangements and process expense reports in a timely manner for assigned staffAttend staff meetings, publish agendas and follow-up on action itemsArrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and cateringRespond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriateManage and/or support special projects as assignedProvide back-up support for other administrative staff as neededGreet employees and visitors in a courteous and friendly mannerCheck visitor identification, issue visitor badges, and record visitors’ arrival and departures timesReceive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business itemsProvide inventory oversight and ordering/purchasing support for office supplies

This position may be filled as either a Administrative Assistant 3 or Administrative Assistant 4 based on the qualifications outlined below.

Basic Qualifications:

Administrative Assistant 3:

High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative workProficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the businessAbility to obtain and maintain special access program (SAP)

Administrative Assistant 4:

High School diploma or equivalent and a minimum of 6 years professional experience as an Administrative Assistant or performing administrative workProficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the businessAbility to obtain and maintain special access program (SAP)

Preferred Qualifications:

Active DoD Secret Security ClearanceStrong interpersonal, communication and organizational skillsProactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing prioritiesStrong ability to multi-task with competing priorities in a positive mannerExperience in planning, coordinating and overseeing catering for corporate meetingsStrong proofreading and document preparation skillsAbility to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-throughDemonstrates outstanding verbal, interpersonal and written communication skillsFamiliarity with Northrop Grumman (NG) policies and proceduresFamiliarity with NG systems (Concur, iBuy, and other NG tools)Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel

What We Offer:

At Northrop Grumman, we are on the cutting edge of innovation -- building the next generation of sophisticated aircraft to protect our country. Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive, family environment, phenomenal learning opportunities, and exposure to a wide variety of projects and customers. We also offer exceptional benefits/healthcare, a great 401K matching program, and 14 Employee Resource Groups inclusive of all employees!

Salary Range: $21.39 - $35.63Salary Range 2: $25.43 - $42.36

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.