Be part of a revolutionary change!
At Philip Morris International (PMI), we’ve chosen to do something incredible. We’re totally transforming our business and building our future on smoke-free products. With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.
Your ‘day to day’:
As an Administrative Assistant, you will provide secretarial and administrative support to the Function Head/Director(s), ensuring efficient coordination of travel and visitor arrangements, managing schedules and meetings and handling file management. Additionally, you will play a role in supporting departmental activities, including organizing internal events and assisting with reporting and documentation.
Your responsibilities:
- General secretarial tasks: proceed with scheduling supports for the Function Head/ Director(s); prepare documents e.g. memos, letters, standard reports as needed; prepare expense statements, help prepare corporate membership registration and renewals (credit card, club membership, etc.).
- Travel and visitor arrangements: arrange local and international travel arrangements for the Function Head/ Director(s) and coordinate the pre-planning of trips including securing appropriate visas (if needed), agenda, travel notices, hotel accommodation & pick-up; assist logistics for PMI visitors; when needed, coordinate with affiliates secretaries/admin assistants for centralized arrangements (e.g. affiliate conferences, locally hosted regional meetings, etc.).
- Departmental activities support: organize departmental meetings and manage related logistics, ensuring timely processing of associated invoices; coordinate support from relevant functions based on the meeting’s purpose and participants’ needs; when necessary, prepare and share clear communications with all attendees to ensure smooth execution of the meeting.
- External vendors Coordination: manage relationships with third-party providers by maintaining regular contact, coordinating any necessary corrective actions and resolving issues in line with established procedures to meet business requirements.
Who we’re looking for:
- Bachelor’s or Master’s degree in a relevant field.
- Proven experience in an Administrative Assistant or similar support role.
- Strong customer orientation and ability to interact effectively with diverse stakeholders.
- Excellent problem-solving abilities, a collaborative mindset and strong time management skills.
- High level of discretion and ability to handle confidential information with professionalism.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Fluency in both Italian and English (written and spoken) is mandatory for this position.
Work location: Rome HQ.
Please note that this opportunity is exclusively reserved for individuals belonging to the protected categories as defined by Law 68/99, Articles 1 and 18.
What we offer:
Our success depends on the people who come to work every single day with a sense of purpose and an appetite for progress. Join PMI and you too can seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore; be part of an inclusive, diverse culture, where everyone’s contribution is respected; collaborate with some of the world’s best people and feel like you belong; pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
Philip Morris Italia is one of the two Italian affiliates of Philip Morris International, a leading company in the tobacco and nicotine market. With more than 700 employees, it is engaged in the commercialization of smoke-free products in Italy.
PMI is an Equal Opportunity Employer and a Top Employer company since 2001.