Administrative Assistant in the Wendt Center **University of Dubuque** 1 Positions ID: UDdTNkFGZVhlYmpWMGVN Posted On 07/23/2025 **Job Overview** The University of Dubuque is a growing faith-based University that is seeking a full-time **Administrative Assistant in the Wendt Center** . The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match. **Position Summary:** The Administrative Assistant is a vital member of the Wendt Center for Character and Leadership, providing administrative and programmatic support aligned with the Center's mission to cultivate good character and lives of purpose. The Administrative Assistant coordinates logistics, hospitality, data management, and events that support transformative student and campus programming. This position plays a key role in implementing the Center's five strategic grant goals and requires a proactive, highly organized individual who is both detail-oriented and people-centered. Flexibility, discretion, and a commitment to the University of Dubuque's values are essential. This position is supported by grant funding and will begin on August 1, 2025, continuing through June 30, 2028. **Primary Responsibilities:** + Serve as the first point of contact for the Wendt Center, ensuring a hospitable, inclusive, tidy, and friendly office atmosphere + Manage calendars, appointments, and schedules for the Center Director and Wendt staff + Oversee the organization of office systems and files + Ensure appropriate purchases are made in support of our programming and reflecting good stewardship + Track, maintain, and reconcile Center budgets and financial records + Update and maintain the annual report and supporting records throughout the academic year + Process contracts, invoices, and travel arrangements for speakers, mentors, and external partners + Handle routine errands such as walking to the mailroom and other campus offices + Assist in coordinating logistics (invoices, room requests, food and catering orders, etc.) for Center programming, including events, retreats, lectures, showcases, and collaborative campus activities + Pick up orders at local businesses, like Hy-Vee and Sam's Club for Scholar, Ambassador, and Pathways to Purpose, and other related programming + Support the delivery of new initiatives including the revised Wendt Scholars program, Wendt Ambassadors, and the Pathways to Purpose Program + Prepare materials and resources for workshops, meetings, and community engagement efforts + Maintain accurate records for Wendt Scholars and co-curricular program participants + Track participation, compile data, and support internal and grant-related reporting + Support implementation and documentation of assessment tools such as surveys + Assist in creating and distributing Center communications including newsletters, promotional materials, and event announcements. Maintain up-to-date contact lists for campus and community partners + Support the Center's digital presence (e.g., website updates, social media posts) in collaboration with the Assistant Director of Wendt Center + Serve as a liaison between the Center and faculty, staff, students, and external collaborators. Coordinate scheduling, communications, and records for Wendt scholar mentors, faculty grantees, guest speakers, and advisory board members + Provide support for initiatives aligned with the Center's external engagement strategy (e.g., regional conferences, tri-state institution collaborations) + Perform other duties as assigned in support of the University's Mission **Skills and Abilities:** + Commitment and understanding of the University of Dubuque's Mission + Strong interpersonal, verbal, and written communication skills + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) + Excellent attention to detail and ability to manage multiple priorities + Strong organizational, time management, and problem-solving abilities + Team-oriented, adaptable, and self-motivated with a collaborative mindset + Familiar with data collection tools such as forms on Google and Microsoft + Knowledge of Canva, and/or basic website or digital media editing tools, is a plus + Ability to remain seated at a workstation for extended periods of time + Ability to walk moderate distances on campus (e.g., to mailroom or event sites) + Ability to lift and carry materials up to 20 pounds occasionally (e.g., program supplies) **Qualifications:** + Associate Degree Required; Undergraduate Degree Preferred + Experience in higher education or character development work + Minimum 1-3 years of administrative, project coordination, or event planning experience + Driver's License required To apply with a growing faith-based University for the **Administrative Assistant in the Wendt Center** position, please submit a UD Employment Application (https://www.dbq.edu/AboutUD/Employment/OnlineApplicationforEmployment/) with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu . Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/ . Primary Contact 12298 Human Resources -University of Dubuque , HR 563-589-3364 Phone Phone Phone 563-589-3682 Fax HR@dbq.edu Email True True True **Job Details** Categories Clerical/Office Administration Education Location Dubuque, IA Job Type Employee Full/Part Full Time Company ID 1313 Job REQ # UDdTNkFGZVhlYmpWMGVNcVFFL21rZCt5Zk9ncVFSeWN5OWx3RHMxU3o0UzV2Y3VRUm9XQVdacnM0V21zWUJyWg== \# Positions 1 Start Date 20250723 End Date 20250825 Featured Job TH Ad TH Comments **Similar Jobs** CNC Machine Operator Express Employment Professionals Cheese Packaging and Production Associates (Severa Express Employment Professionals Assistant Chief Flight Instructor - Fixed-Wing University of Dubuque Graduate Assistant - Heritage Center Social Media University of Dubuque Graduate Assistant in the Nursing Department University of Dubuque Experienced Set-up CNC Machinists Express Employment Professionals Garage Door Installer Express Employment Professionals Electrical Maintenance Technicians - 2nd and 3rd S Express Employment Professionals BEAM PAINT & PREP WORKER - 1ST SHIFT Engineering Services and Products Company Accounting Supervisor Honkamp, P.C. **Share this Job** University of Dubuque **About the Company** **About the University of Dubuque** The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary. **Mission and Vision** The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world. As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world. Therefore, the University of Dubuque is committed to: + A hospitable Christian environment which respects other faith traditions; + Relationships which encourage intellectual, spiritual, and moral development; + Excellence in academic inquiry and professional preparation; + A diverse and equitable community where Christian love is practiced; + Stewardship of all God’s human and natural resources; + Zeal for life-long learning and service.