Major Responsibilities:

Preparation and dissemination of correspondenceComposes, edits and types letters, memos, reports, agendas and other types of correspondence assuring accuracy and confidentiality.Prepares presentations, handouts, signage, invitations, etc. utilizing various software packages.Creates presentations (overheads, power point, etc) for President.Coordinates schedule of President and othersSets up meetings and maintains meeting schedule for President and assists other Administrative leadership with meeting set-up as needed.Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings.Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursementMaintains and proactively manages calendars to alleviate conflicts, prioritize key meetingsCoordinate executive leadership seminars, retreats, dinners and meeting details.Performance of diversified administrative work in support of department.Coordinates work or provides direction and/or guidance to others.Responds to correspondence not requiring president’s attention.Initiates follow up for calls, correspondence, etc., received by department.Answers phones for others within department and follows up on requests if able.Covers for other administrative assistants in department in their absence.Office coordinator of new administrative staff arranging for phones, files, keys, I.S. setup.Represents the organization in communication with team members, customers, and external community membersWorks directly with senior management in assuring accurate communication and scheduling.Navigates local and system partnerships, providing key context/background to the President and others.Provides necessary context and insight to President and Executives when responding to inquiries, pre-meeting preparation, or other appropriate situations.Responds to associate/patient complaints, resolves problems, screens and redirects calls from associates, patients, vendors.Greets and directs visitors.Supports Governing Council meetings and retreats, Executive Team meetings, and Leadership meetingsPrepares agendas for regularly scheduled Governing Council, Executive team meetings, and leadership meetingsResponsible for taking and distributing minutes of Governing CouncilCreates mechanisms for follow-up items and ensures completionBuilds and updates appropriate SharePoint sites and web based content for executive team and leadership meetingsCoordinates all logistics for Governing Council - for example location, time, necessary food arrangements, packet compilation, travel, etc.Builds rapport with Governing Council members, their representatives (e.g., administrative assistants) to ensure seamless and proactive interactionsSupervises minor department expenses.Maintains and accountable for supply and recognition budgetPrepares expense reports, check requests, petty cash reimbursement, invoice payment and Time & Attendance for cost center

Education/Experience Required:
• Associates Degree or equivalent, and a minimum of five or more years of administrative secretarial experience preferably with senior leadership support experience

Knowledge, Skills & Abilities Required:
• Typing of 60 wpm, preferred • Strong relationship management and interpersonal skills • Ability to work independently • Excellent organizational skills with demonstrated ability to prioritize and manage multiple tasks • Excellent attention of detail • Strong knowledge and demonstrated abilities in Microsoft products such as Word, Excel, Powerpoint. • Knowledge of SharePoint, Visio is preferred

Physical Requirements and Working Conditions:
• Professional representation of the President and other executives with internal and external constituents • Demonstrates exceptional customer service skills • Ability to work in changing environment • Ability to prioritize independently and respond to multiple simultaneous requests. • Ability to work under fast-paced conditions and in difficult situations. • Ability to accept additional responsibility • Works as a team player

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.